Accounting Assistant

Accounting Assistant Accounts Receivable Specialist

The Accounting Assistant Accounts Receivable Specialist supports the accounting department by performing accounting and administrative tasks related to accounts receivable for Inaba Foods (USA) Inc.'s multi-state operations, including invoicing, payment processing, and maintaining accurate financial records. This is a full-time, in-office position based in Torrance, CA, as required by company leadership.

Key Responsibilities

• Performs data entry and filing tasks for accounts receivables, purchase orders, equipment inventory, and company files.
• Reconciles accounts receivables and general ledger with other applicable records (e.g., subsidiary vendors ledger).
• Monitor aging reports, follow up on overdue invoices, and initiate collections procedures as necessary to manage outstanding accounts.
• Manage and process billback transactions, ensuring accurate documentation, timely invoicing, and effective follow-up for reimbursement of shared or client-incurred expenses.
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Assist in the preparation and analysis of budget reports and purchase journals, ensuring accurate documentation and timely processing to support financial planning and decision-making.
• Oversee the complete billing cycle, including generating accurate invoices, applying payments, managing collections, reconciling accounts, and preparing financial reports to ensure timely and accurate revenue recognition.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
• Prepare and process weekly bank deposits, ensuring accurate recording of all incoming payments, timely reconciliation with bank statements, and proper documentation to maintain financial integrity.
• Adheres to all Company policies, procedures and business ethic codes. Represents the Company in a professional manner.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Perform other additional duties as assigned.

Minimum Qualifications

• Bachelor's degree in Accounting, or a related field, is required
• Minimum 2 years of experience in Accounting and Office environment.
• Proficiency in Excel and ability to efficiently manage and organize accounting data
• Ability to work independently and manage multiple tasks.
• Highly proficient with accounting software.
• Excellent organizational skills, reliable and attention to detail.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Adaptable and flexible; responsive and resourceful in a fast-paced, quick turn business model.
• Proficient with QuickBooks, Microsoft Office Suite or related software
• Excellent typing and 10-key skills.

Why Join Inaba Foods

• Growing U.S. business with expanding distribution and increasing market presence
• Long-term stability and leadership from a well-established Japanese parent company
• Opportunity to manage meaningful accounts and influence growth strategy
• Collaborative, professional environment with a strong brand reputation

Inaba Foods is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment laws, including California's Fair Employment and Housing Act.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.