Accounts Payable Specialist

Accounts Payable Specialist

Position: Accounts Payable Specialist

Department: Accounting

Description As an Accounts Payable Specialist, you will manage the full-cycle payables process across our growing multi-entity corporate footprint. You will own the daily transaction life cycle, proactively resolve discrepancies, and play a crucial role in our month-end close operations. Working closely with our Senior Staff Accountant, you will act as a key guardrail for financial policy compliance and help keep our vendor relationships strong and seamless. This position is a full time, hourly, in-office position based in our office in Richardson, TX. Minimum Qualifications :

• High School diploma required; an Associate's in accounting, finance, or a related business field is a plus
• 3+ years of progressive accounts payable experience (experience supporting a multi-entity environment is highly preferred).

Primary Job Functions:

• Oversee day-to-day accounts payable transactions across separate operating entities, ensuring data is accurately verified, classified, and recorded in compliance with financial controls.
• Generate and reconcile monthly AP subledgers, ensuring all outstanding liabilities are accounted for and properly posted in the accounting system.
• Partner with vendors and internal departments to investigate invoice mismatches and processing issues.
• Process accurate outgoing payment runs (ACH, wire, and checks) in strict accordance with company deadlines and cash disbursement policies.
• Maintain highly organized, audit-ready financial files and assist in gathering documentation for external or internal audits.
• Leverage MS Excel spreadsheets to streamline monthly reporting and provide general administrative support to the Accounting team.

Skills and Competencies Required:

• High proficiency in Microsoft Office (specifically intermediate Excel skills like VLOOKUPs and pivot tables). Hand-on experience with Oracle or similar mid-to-enterprise ERPs is a major plus.
• Exceptional precision in data entry and a strong mechanical understanding of the monthly general ledger closing process.
• Strong verbal and written communication skills with a proven track record of handling vendor inquiries professionally and efficiently