Accounts payables Clerk

Job Description

Job Description

Title : Accounts Payable

Client : CalOptima

Location: Orange CA - 92866

Duration: 3 + Months ( With Possibility of Extension )

Duties & Responsibilities:

• 95% - Accounting Support
• • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
  • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
  • Reviews and resolves complex issues and exceptions on vendor and provider-related invoices.
  • Provides training, including cross-training, to staff across various functions of programs and processes.
  • Provides guidance to vendors/providers regarding policies, procedures and directives.
  • Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices.
  • Reviews incoming vendor invoices received via e‐mail or mail and verifies that all approved invoices have proper signatures and accurate invoice details.
  • Processes escheat and health network capitation payments.
  • Inputs and processes vendor invoices and electronic funds transfer files via the accounting system and confirms receipt of the automated clearing house confirmation email.
  • Notifies business owners and buyers when a purchase order lacks funding to process invoices.
  • Assists with Microsoft 365 stop pay and check re-issues and coordinates new vendor setups or updates.
  • Researches and makes recommendations on how to resolve complex customer service problems.
  • Collaborates with stores, vendors and internal departments to research issues and implement corrective actions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Researches and responds to business owners and vendors with payment status inquiries.
  • Provides support with all internal and external audit requests. 
• 5% - Other
• • Completes other projects and duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent PLUS 3 years of experience in accounts payable or related experience required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.

Preferred Qualifications:

• Associate’s degree in business administration or related field.
• 5 years of experience in accounts payable or related experience.
• Experience with Great Plains accounting software, enterprise resource planning (ERP) and/or claims software.

Knowledge & Abilities:

• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem-solve and possess project management skills.
• Work in a fast-paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees/coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.

Physical Requirements (With or Without Accommodations):

• Ability to visually read information from computer screens, forms and other printed materials and information.
• Ability to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.