Administrative Coordinator

Amgen's Mission of Serving PatientsAt Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.Administrative Coordinator – DATALet's do this. Let's change the world. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).Key Responsibilities:Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely mannerManage multiple priorities in a fast-paced, continually changing environmentProvide site-based support for meeting management, expenses, and other administrative needs of DATA leaders and teamsInitiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as neededAssist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagementAssist with onboarding/offboarding activities for staffPrepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)Assist with communications across various groups and through different media (digital, email, spoken)Provide thoughtful, timely, detail-oriented support/management for other projects, based upon needManaging complex calendars and scheduling meetings (Outlook) including across multiple time zonesMaking complex, individual and group travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlinesWhat we expect of youWe are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a self-starter with these qualifications.Basic Qualifications:Associate's degree and 2 years of administrative experienceORHigh school diploma / GED and 4 years of administrative experiencePreferred Qualifications:Amgen ExperienceBachelor's Degree and 5+ years of experience in an administrative support role supporting large teams at different levelsExcellent organizational skills and ability to manage multiple calendars including coordination across multiple time zonesExperienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)Outstanding written, verbal and presentation skills in communicating key business and critical informationAbility to liaise with cross-functional team members and effectively communicate with internal and external business partnersHelpful, can-do attitude with a solution-oriented approachPolite and personable 'Team Player'Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issuesAbility to work in a fast paced, deadline driven environmentDiscretion in dealing with propriety informationExcellent travel and meeting planning skillsAbility to prioritize projects of greater urgency and importance under pressureCalm under pressureExperience working in biopharma industryWhat you can expect of usAs we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way.The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accountsA discretionary annual bonus program, or for field sales representatives, a sales-based incentive planStock-based long-term incentivesAward-winning time-off plansFlexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.Apply now and make a lasting impact with the Amgen team.