Administrative Coordinator

Administrative Coordinator

Location: 53 Parker Hill, Boston

Position Type: Full-time (40 hours per week), on-site

Summary of position: The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy. Under the supervision of the Executive Assistant, the Administrative Coordinator is responsible for providing administrative support and services for the entire school program. This includes, but is not limited to, maintaining Manville databases and school records, maintaining supply inventory, scheduling meetings/set-up, and processing purchase orders and employee reimbursements.

What's in it for me?

• Opportunity to play a central operational role in a mission-driven therapeutic school, directly supporting students with social-emotional and behavioral needs through strong administrative coordination.
• Exposure to a highly collaborative, interdisciplinary environment, working alongside educators, clinicians, and leadership, which builds broad organizational and communication skills.
• Development of transferable skills in scheduling, compliance, data management, and school operations within a structured, regulated educational setting.
• Stable, purpose-driven work environment within a respected nonprofit organization, with opportunities for professional growth.

Essential duties:

• Maintains and updates (when applicable) all student files in an accurate and organized fashion.
• Ongoing coordination of Department of Elementary and Secondary Education (DESE) required forms and permission slips, including distribution to appropriate staff, accurate filing and archiving.
• Serves as the primary contact person at the Manville School for staff and parents, answering phones, arranging meetings/set-up and appointments in a fashion to support and represent the schools' objectives.
• Receives early morning calls from parents and staff reporting absences and distributes information to appropriate staff.
• Composes and edits correspondence, memorandum and reports as requested and necessary.
• Coordinates accurate scheduling for team meetings, classroom meetings, and conferences.
• Partners with Kitchen Manager and processes accurate student attendance and meals, and submit to finance on a monthly basis.
• Processes purchase orders for curriculum materials and maintains inventory of school supplies according to The Baker Center guidelines.
• Coordinates activities and disseminates announcements of events within the Manville Community as necessary and as directed.
• Supports preparation and coordination of MCAS testing, including scheduling, materials organization, and communication with staff.
• Assists with planning and organizing summer programming, ensuring logistics, materials, and staffing needs are met.
• Processes critical incident (CI) and incident reports accurately and efficiently and ensure timely distribution of reports to families and school districts in accordance with established protocols.

Qualifications

• College degree preferred, not required.
• 2-4 years of office and organizational experience is required.
• Must be proficient in MS Office Suite, specifically with Word, Outlook, and Excel.
• Must be proficient in working with complex databases, such as excel, google sheets, student information systems, etc.

Salary: $25.00 - $31.00 per hour

Open Date: May 2026

Benefits

• We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement, with company contribution (4%) and match up to (4%) after 2 years of employment.
• We offer opportunities to get involved in various department/organization improvement committees and activities.

Diverse and multilingual candidates are strongly encouraged to apply. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.