Administrative Support Associate

Posting Information

Posting Information


Department
SA Counseling Psych Svc (CAPS)-650010


Career Area
Administrative/Clerical Support


Is this an internal only recruitment?
No


Posting Open Date
09/14/2026


Application Deadline
09/28/2026


Position Type
Permanent Staff (SHRA)


Position Title
Admin Support Associate - Journey


Salary Grade Equivalent
NC02 / GN04


Working Title
Administrative Support Associate


Position Number
00001105


Vacancy ID
P021377


Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent


If time-limited, estimated duration of appointment

Hours per week
40


Work Schedule


Monday - Friday, 8:00 a.m. to 5:00 p.m.

Work Location
Chapel Hill, NC


Position Location
North Carolina, US


Hiring Range
$35,001 - $39,000


Pay Band Information


To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Notice to Applicants


This position is not eligible for H-1B sponsorship.

Position Summary Information


Be a Tar Heel!


A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit


Counseling and Psychological Services (CAPS) provides psychological services to all students enrolled at UNC Chapel Hill who have paid the student health fee. The psychological/counseling services provide individual, couples, and group therapy, same day triage appointments, crisis intervention, outreach services and medication evaluation and management. The team also provides risk assessment evaluation for the Dean of Students office.

Position Summary


UNC Counseling and Psychological Services (CAPS) is the primary mental health provider for enrolled students and post-doctoral fellows at the University of North Carolina at Chapel Hill. CAPS provides compassionate, confidential psychological care and support to help students navigate personal, academic, and emotional challenges.

The Administrative Support Associate primarily functions as a central check-in representative, receptionist and appointment scheduler for CAPS. The individual serves as the first point of contact for students, patients, visitors, and callers, and plays a critical role in ensuring accurate registration, efficient office operations, and positive patient experience. A key responsibility includes proactively contacting students prior to appointments to obtain and verify health insurance information to ensure timely and accurate billing and registration processes.
This position is essential to maintaining efficient clinic operations, supporting patient access to services, and ensuring a welcoming and positive experience for all CAPS patients.

Minimum Education and Experience Requirements


High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• Prior experience working at the front desk in a medical office or hospital setting.
• Administrative experience to include multiple phone line systems.
• Prior college health/healthcare setting experience.
• Experience verifying active insurance cards and entering subscriber and group number into a practice management system.
• Prior experience using eCW and/or Titanium.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities


Not Applicable.

Position/Schedule Requirements

Special Instructions

Quick Link

Contact Information


Office of Human Resources Contact Information


If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement


The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.