Human Resources Coordinator - Deadline 8/26/2026

CALCASIEU PARISH PUBLIC LIBRARY

POSITION DESCRIPTION POSITION TITLE: HUMAN RESOURCES COORDINATOR

DEPARTMENT: HUMAN RESOURCES

CLASSIFICATION: EXEMPT 

APPROVED BY: HUMAN RESOURCES

REPORTING RELATIONSHIPS
POSITION REPORTS TO: HUMAN RESOURCES DIRECTOR

POSITIONS SUPERVISED: NONE

POSITION PURPOSE
Responsible for performing a variety of human resource support duties. Responsible for coordinating a wide range of human resource functions including recruiting, interviewing, and hiring personnel. Maintains the human resource information system and employee records and files. Assists with payroll processing and tracks and reports attendance information. Completes assigned reporting functions involving attendance statistics, termination, hire and transfer data, and other information assigned. Assists in informing new employees of human resource policies and programs as needed. Performs general office support functions and assists area personnel as necessary.

ESSENTIAL FUNCTIONS AND BASIC DUTIES
1. Assumes responsibility for effectively recording, maintaining, and reporting human resource information.
a.
Maintains and updates human resource information system. Ensures system records are accurately recorded and cross-checked: employee records, job descriptions, authorized positions, and organizational chart.
b.
Enters new hire information in the human resource information system.
c.
Assures human resource files and records are maintained in accordance with legal requirements and Library policies and procedures. Adheres to records retention guidelines.
d.
Completes monthly and year-end reports as required.
e.
Processes employment verification forms.
f.
Prepares and mails FML paperwork. Track FML and LWOP.
g.
Completes miscellaneous research, reports, and memos as requested.
h.
Maintains the employee ID system.

2. Assumes responsibility for effectively completing assigned human resource functions. 
a.
Participates in recruiting, interviewing, and hiring Library personnel. Ensures all hiring processes are effective,
 complete, and legally compliant.

b. Maintains the applicant tracking system. Responsible for recruiting functions, pre-employment, and processing.
c. Conducts new employee orientations, and ensures personnel are well informed of human resource policies and programs. 

3. Assists with the accurate and timely performance of payroll functions.
a.
Prepares system wide payroll change notices.
b.
Responsible for monitoring sick leave and vacation leave reports to ensure that all records are accurate.
c.
Assists with tracking and resolving payroll errors. Completes payroll adjustments and corrections as necessary.
d.
Ensures payroll functions are performed in accordance with established policies and procedures.
e.
Assists Business Office Associate with Kronos reporting bi-weekly, as needed.
f.
Assists Business Office Associate with salary information during budget preparation, as needed.
g.
Assists employees with retirement questions, estimates, and final paperwork.

4. Assumes responsibility for establishing and maintaining effective communication and coordination with Library staff and management.
a.
Promotes the Library’s Core Values (Service, Community, Respect, Adaptability, Ethics & Integrity, and Teamwork) by modeling these values in all daily activities. 
b.
Works efficiently both individually and with a team to support the Library’s mission and core values. 
c. Assists and supports Library staff as needed.
d. Assists in training new employees. 
e.
Coordinates with related departments as required. Answers questions and provides assistance.
f.
Keeps management appropriately informed of area activities and of any significant problems.
g.
Communicates effectively using a variety of methods. 
h.
Develops and maintains effective relations with co-workers. 
i.
Responsible for the planning and coordinating of Staff Development Days.

5.
Assumes responsibility for engaging in learning and development activities. 
a.
Continuously improves job skills through participation in various learning and training opportunities. 
b.
Develops and enhances computer and technology skills necessary for job function and effective communication. 
c.
Stays knowledgeable and informed about our library services, resources, activities, policies, and procedures. 
d.
Reviews professional literature and keeps informed about services, issues, emerging technologies and research related to libraries and human resources. Relates ideas to the library’s mission and values. 
e.
Assists in peer support and training as needed. 

6. Assumes responsibility for related duties as required or assigned.
a.
Ensures work area is clean, secure, and well maintained.
b.
Types memos and letters as requested.
c.
Stays well informed regarding human resource developments.
d.
Performs miscellaneous clerical functions and special projects as assigned.
e.
Orders and tracks employee anniversary recognition awards.

PERFORMANCE MEASUREMENTS
1.
The human resource information system functions smoothly. Personnel data and statistics are accurately recorded, stored, and retrieved as appropriate.
2.
Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.
3.
Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.
4.
Effective working relations exist with Library staff. New employees are well trained and assisted. Management is appropriately informed.
5.
The Library’s professional reputation is maintained.

QUALIFICATIONS
EDUCATION/CERTIFICATION:
Bachelor’s Degree in Human Resources, Business Administration or a related fieldand/or equivalent experience.At least two years related experience required.SHRM-CP or PHR preferred.

REQUIRED KNOWLEDGE :
Basic understanding of human resource principles, practices, procedures, and policies.Knowledge of all related computer and software applications.Understanding of human resource reporting and recordkeeping requirements.Maintains excellent customer service principles.Knowledge of applicable Federal, State, and local laws, rules, regulations, codes, and/or statues.Knowledge of recruiting and interviewing practices.Experience with an applicant tracking system.

EXPERIENCE REQUIRED: At least two years of related human resources experience.
SKILLS/ABILITIES:
Works independently with little direction or guidance. Ability to maintain confidentiality. Advanced organization skills with the ability to handle multiple assignments, demonstrate accuracy and attention to detail.Ability to prepare, maintain and update records and reports.Strong typing and computer application skills. Uses computers and related software applications with proficiency.Proficient with Microsoft Office Suite.Ability to assist and support others.Ability to operate telephone, PC, copier, and other basic business machines.Ability to interpret and apply policies and procedures.Ability to advise employees on human resources programs, plans, and processes.Strong ability to build rapport across all levels and between departments of the Library.Excellent written and verbal communication skills, with the ability to present confidently.Ability to plan and facilitate employee events.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. 
Incumbents may be subject to travel. 

WORKING ENVIRONMENT
No hazardous or significantly unpleasant conditions. (Such as in a typical office.)
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
The noise level in the work environment is usually moderate. 

INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.