Administrative Associate

Overview Founded in 1995, Vigor Marine Group is an established, innovative and integrated partner with a national footprint in the marine maintenance and modernization, marine fabrication and marine services. Evolving over decades from a collection of the best-in-class companies with unique and complementary capabilities on the East and West coasts, our spirit of innovation and legacy of performance make Vigor Marine Group a preferred, full-service prime contractor in the defense and maritime sectors. Today we offer advanced services and complete solutions for the U.S. Navy, U.S. Army, Military Sealift Command, state ferry systems, the cruise industry, the commercial fishing industry and more. With four shipyards for maintenance and modernization and one for fabrication, including the largest floating dry dock in the western hemisphere, our more than 2,500 dedicated employees across four states – from the Pacific Northwest to San Diego to Norfolk – personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation – through their living wage jobs supporting their local economies, and through the world-class maritime and industrial services they provide to further our defense readiness and national security. PAY RANGE: $80,168– 91,000 Position Summary This position serves as the onsite supervisor in Seattle for the assigned Health Services Clinic, providing day-to-day operational leadership and clinical support. The role supports consistent clinic operations through oversight of onsite staff, coordination with local leadership, and collaboration with vendors and internal customers. Responsibilities include managing schedules and workflow, maintaining operational readiness, overseeing supplies and inventory, and keeping the Regional Manager informed of onsite activity, concerns, and actions taken. The position is also responsible for supporting clinic policies and compliance requirements, maintaining required documentation, and providing first aid and emergency medical response as needed. This role partners closely with Operations, Safety, and Risk Management to support injury management, regulatory requirements, and overall workplace health initiatives. Essential Functions And Major Responsibilities (This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.) Provide onsite supervision of clinic staff and daily workflow to ensure efficient operations during assigned shift. Coordinate clinic operations with local leadership, Safety, Operations, vendors, and internal customers to ensure consistent service delivery. Maintain regular communication with the Regional Manager regarding clinic activity, staffing, operational issues, and onsite conditions. Manage employee schedules, shift coverage, and task prioritization to support operational continuity. Oversee clinic supply ordering and inventory management to ensure adequate stock and operational readiness. Maintain clinic cleanliness, organization, and equipment readiness to ensure a professional clinical environment. Provide first aid assessment, treatment, and documentation for injuries and illnesses, including vital signs, wound care, emergency evaluation, and follow-up. Respond to medical emergencies including CPR/AED response, coordination with Safety, and escalation to EMS when needed. Complete injury intake documentation, maintain encounter logs, and support incident investigations in collaboration with Safety and Operations. Maintain employee medical records and documentation in compliance with HIPAA and applicable regulatory requirements. Conduct drug and alcohol testing (pre-hire, random, post-incident, and reasonable suspicion/reasonable cause) in accordance with policy. (Training Provided) Conduct baseline and annual audiograms and maintain required records under the hearing conservation program. (Training Provided) Perform respirator medical clearance evaluations and fit testing in accordance with program requirements. (Training Provided) Support Workers’ Compensation case documentation and reporting in coordination with the Workers’ Compensation Manager. Job Scope This role operates within general guidelines and requires sound judgment and independent decision-making. The incumbent may influence and recommend changes to existing protocols and processes. Supervisory Responsibility This position supervises full-time employees, per diem staff and/or vendors who provide coverage during absences or illness. Interpersonal Contacts Collaborates with craft/hourly employees, operations and administrative staff, Safety, and Human Resources across the organization. Knowledge Skills And Abilities Ability to work independently with minimal supervision while managing changing priorities in a clinical and industrial environment. Strong multitasking and systems-thinking skills, with the ability to triage competing demands and respond effectively to routine and emergency situations. Clear verbal and written communication skills with a service-oriented, professional approach when interacting with employees, supervisors, and leadership. Demonstrated ability to document medical encounters, incident information, and testing results accurately and in a timely manner. Proficiency with PCs, Microsoft Office, and related software applications, including electronic recordkeeping and email communications. Working knowledge of occupational health, first aid, and emergency response practices in an industrial setting. Ability to collaborate effectively with Safety, Operations, Human Resources, and administrative staff to support organizational safety initiatives. Knowledge of applicable local, state, and city emergency response protocols preferred. Education And/Or Experience High School Diploma or GED required. Three (3) years of EMT experience and/or equivalent experience in an industrial or occupational health clinic preferred. Certificates, Licenses And Registrations Advanced First Aid certification required at minimum and/or current EMT certification. PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment Work in production areas may involve exposure to noise, fumes, dust, and odors. Required training and use of personal protective equipment (PPE) are mandatory. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. CITIZENSHIP: This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status. Vigor Values Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day. Truth: We seek the truth, and we speak the truth Responsibility: We act on what we know is right Evolution: We seek mastery, and adapt to a changing world Love: We care about the people we work with, and the world we live in At Vigor we offer a generous benefits package that includes: Medical RX Dental Vision Life AD&D LTD STD EAP Discretionary bonus Tuition Reimbursement FSA (Medical, Childcare, Transportation) 10 paid holidays PTO 401(k) EEO This is a federally contracted employer and is subject to regulations that restrict employment to US Persons only. Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr