Executive Assistant

Executive Assistant Reporting Location: Chicago - 345 North Morgan $80,000-$90,000 Workplace Type: Hybrid ABOUT US tmsunites technology, marketing, andsourcing to drive transformational change for the world’s leading brands. Withmorethan 1,400 employees across 28 countries., we offer an impressive range of solutions – from inspiration and innovation to category management and delivery. Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald’s, T-Mobile, O2, Starbucks, and adidas. Most importantly, we’re a place where you can achieve great things, and be recognized as the best. WHAT MATTERS THE MOST Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to beever-evolving. tmsis a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at tmsw.com. THE ROLE Thisisn’tjust an administrativeposition,it’sa chance to create leverage and drive impact. As an Executive Assistant at tms ,you’llbe a trusted partner to senior leaders, ensuring they stay focused on high-levelprioritiesso thebusinesskeepsmoving forward. Ifyou’reambitious, proactive, and thrive in a fast-paced environment, this is your opportunity to make a difference. We’relooking for someone whois: Organized & Detail-Obsessed :You thrive on creating order and efficiency in a fast-paced environment. Proactive Problem-Solver: Youanticipateneeds and act before being asked. You bring suggestions with you rather than just askingwhat to do. Tech-Savvy :Strongproficiencyin Microsoft Office and virtual meeting management (Teams isa must). Quick to adopt new tools and automation solutions. Continuous Improver :You’renot afraid to challenge the status quo and suggest better ways of working. RESPONSIBILITIES On-Site and Office Support Be the face of the officebywelcomingguests, coordinate catering, and ensure meeting spaces are set up for success. Managelogisticsfor gifts, food, and deliveries with precision and professionalism. Flexibility is key: be ready to step in on-site beyond standard guidelines when business needs demand it. Core Administrative Functions: Calendar, Travel, and Expenses Be the Gatekeeper & Guardianby protectingexecutives’time,managing complex calendars, prioritizing strategically, and resolving conflicts. Coordinate domestic and international travel, including documentation like passports and visas. Manage expense reporting with accuracy and compliance, ensuring smooth financial processes. Handle essential operational tasks such as purchase orders and timesheets. Meeting and Event Coordination Drive the planning and flawless execution of large meetings and events—create agendas, coordinate content, manage technology, and run virtual sessions onMicrosoftTeams like a pro. Take ownership of professional gatherings, conferences, and team events, including vendor negotiations andlogistics. Document and Information Management Keep informationflowing:maintain files, manage SharePoint and Teams sites, and ensureaccuratecommunication across platforms. Organize and publish key documents, notes, and updates to keep stakeholders informed and aligned. Collaboration and Continuous Improvement Act as a trusted partner and backup for other Executive Assistants, fostering a collaborative team environment. Challenge the status quo;identifyopportunities to streamline processes and implement improvements that drive efficiency and impact. Expanded Support and Special Projects Go beyond the basicsbyanticipatingneeds, solvingproblems before they arise, and addingvalue beyond the original ask. Support strategic projects, team engagement initiatives, and executive communications, including PowerPoint development and light content creation. SKILLS AND EXPERIENCE WE WOULD LIKE YOU TO HAVE Proven Expertise: 5+yearsproviding top-tier executive support or in similar high-impact roles– we recognize excellencecomes in many forms,if you have less than 5years’ experience,we encourage you to apply. Communication Excellence : Exceptional written and verbal skills to convey ideas with clarity and confidence " Driven & Dynamic: Self-starter with a solution-oriented and ambitious mindset " Trusted Professional: Ability to handle sensitive, confidential information with absolute integrity " Flexibility & Commitment : Willingness to step in outside standard hours when the mission calls " Tech-Savvy Edge : Experience withNetsuite,Airtable, CoPilot, or other automation tools is a big plus " Starting salary between $80K-90K " Our total rewards philosophy integrates programs for compensation, benefits, recognition, learning and development, corporate culture, corporatecitizenshipand work-life balance. While individual program components may differ by country, some thingsremainconstant: " Our commitment to rewarding results " Opportunities to work with talented and driven individuals at every level of our company who respect each other, treat each other fairly and hold one another accountable for our customers’—and our company’s—success " There'smore ... " Generous medical, dental, vision and other great benefits " Paid parental and medical leave programs " 401(k) with a company matchcomponentand profit sharing " 15 daysof paid time off plus company holidays " Tuition reimbursement and student loan repaymentassistance " Inclusive employee resource groups " EQUAL OPPORTUNITY EMPLOYER " We are an equal opportunity employer, and we value diversity at our company.We do not discriminateon the basis ofrace, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities areprovidedreasonable accommodation toparticipatein the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Please contact us to request accommodation. " RECRUITING AGENCIES " tmsdoes not accept agency resumessubmittedby third-party vendors unless a valid agreement has been signed and thetmsTalent Acquisition Team has granted authorization for submissions for a specified position. Please do notsubmitor forward resumes to our site,tmsemployees, or any other company location.tmsis not responsible for any fees related to unsolicited resumes. #J-18808-Ljbffr