Temporary Office Assistant

Title: Temporary Office Asisstant
Pay Rate: $25$35 per hour
Location: Onsite Chicago, Illinois
Duration: 2 months (subject to extension)

Overview
A leading professional services organization is seeking a Temporary Office Assistant to support day-to-day operations within a corporate office environment. This individual will act as the front-facing representative, ensuring seamless office functionality across administrative, facilities, and employee support functions.

This role requires someone who is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced setting.

Key Responsitbility

Front Desk & Office Coordination Greet visitors and maintain visitor logs Answer and route incoming calls Manage incoming and outgoing mail, packages, and shipments Serve as the primary point of contact for employees, guests, and vendors

Facilities & Operations Coordinate with building management to support safety, access, and compliance Submit and track maintenance and service requests (cleaning, repairs, etc.) Manage conference room scheduling, meeting setup, and catering coordination Maintain cleanliness and organization of shared spaces (kitchens, supply areas, meeting rooms) Support emergency preparedness initiatives (e.g., evacuation coordination)

Office Administration Monitor inventory and order office and kitchen supplies as needed Manage vendor relationships (office equipment, shredding, catering, etc.) Track and distribute security badges and workspace assignments Maintain floor plans and assist with workspace coordination Support shared workspace (hoteling) systems

Employee & Workplace Support Assist employees with building access, parking, and office amenities Provide onboarding support and workspace orientation for new hires Assist with meeting logistics, presentation materials, and coordination Respond to high-volume, real-time employee requests with a strong customer service mindset

Continuous Improvement Identify opportunities to improve office operations and efficiency Support special projects and ongoing workplace initiatives

Qualifications 35 years of experience in office administration or a similar role Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with cloud-based tools and workplace systems Excellent communication and interpersonal skills Strong organizational skills with attention to detail Ability to multitask and adapt in a fast-paced environment High level of professionalism and discretion