Administrative Coordinator - Practice Division - Bursky Public Health

Scheduled Hours37.5Position SummaryReporting to the Associate Dean for Practice, the Administrative Coordinator will provide vital project and administrative support to the School of Public Health’s Practice Division.Job DescriptionPrimary Duties & Responsibilities:Office Oversight and CoordinationCoordinates and performs daily administrative tasks to ensure functioning of the SPH Office of Practice.Ensures that all tasks and administrative responsibilities of the Practice Division administrative office are met on time, professionally, and responsibly.Manages calendar for Associate Dean for Practice. Anticipates and ensures that all meeting details, confirmations, and back-up materials are in order.Serves as the primary contact for the Associate Dean for Practice; refers inquiries to appropriate parties as necessary.Coordinates staff services, interoffice activities, schedules, programs and related administrative needs for the Office.Administers/prepares reports, minutes, correspondence, lectures and administrative materials.Assists in development/coordination of programs/projects as assigned.Event, Committee & Meeting PlanningManages all aspects of event/meeting planning, meeting strict deadlines, and staying within budget. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.Staffs committee(s) chaired by the Associate Dean for Practice.Finance SupportAssists with monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, travel expense reports for Associate Dean, etc.Performs other duties as assigned.Working Conditions:Job Location/Working ConditionsNormal office environmentAbility to travel to various on- and off-campus locationsPhysical EffortTypically working at desk or tableRepetitive wrist, hand or finger movementEquipmentOffice equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:High school diploma or equivalent high school certification or combination of education and/or experience.Certifications/Professional Licenses:No specific certification/professional license is required for this position.Work Experience:Relevant Experience (3 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred QualificationsEducation:No additional education unless stated elsewhere in the job posting.Certifications/Professional Licenses:No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Collaborative Team Work, Computer Literacy, Customer Engagement, Customer Engagement Strategy, Detail-Oriented, Meeting Preparation, Microsoft Office 365, Multiple Project Management, People Engagement, Team Player, Time Management, Verbal Communications, Written CommunicationGradeG08-HSalary Range$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.AccommodationIf you are unable to use our online application system and would like an accommodation, please email View email address on click.appcast.io or call the dedicated accommodation inquiry number at View phone number on click.appcast.io and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University