Executive Assistant, Campus Operations

Salary: $51,509.00 - $64,836.00 Annually
Location : Durham, NC
Job Type: Full-Time Staff
Job Number: 25-26-00129
Division: Campus Operations
Department: Campus Operations
Opening Date: 05/22/2026
Closing Date: 6/21/2026 11:59 PM Eastern
FLSA: Non-Exempt


Description
Durham Technical Community College is hiring an Executive Assistant in the Campus Operations Department. This position provides high-level administrative and operational support to the Vice President of Campus Operations and the divisional leadership team. Coordinates executive communications, scheduling, projects, and meetings while ensuring the efficient management of budgets, purchasing, payroll, and human resources processes. Oversees logistics for events, external facility use, vendor relationships, and departmental operations. Serves as a key liaison across the division, supporting strategic priorities and the effective daily operation of Campus Operations departments.

Examples of Duties

1. Serve as the primary administrative liaison for the Vice President, responding to inquiries and coordinating communication with internal and external stakeholders.
2. Manage calendars and schedule appointments for the Vice President and Campus Operations leadership team.
3. Prepare correspondence, reports, presentations, agendas, meeting materials, and minutes for divisional meetings, committees, and leadership activities.
4. Coordinate divisional projects, deadlines, and follow-up items to ensure timely completion of priorities and initiatives.
5. Assist with managing divisional and departmental budgets for Campus Operations, including the central office, Facilities Services, Campus Police and Public Safety, Instructional Technology Services, Compliance, and Information Technology Services.
6. Process orders and maintain office supplies, technology, and other requisition requests through e-procurement and p-card purchases; assist with p-card reconciliation for Campus Operations departments.
7. Prepare and review Human Resources and Payroll documents, including part-time contract processing.
8. Plan, schedule, contract, and oversee external groups using Durham Tech facilities for meetings and conferences; coordinate facilities, security, and catering support.
9. Assist with travel arrangements, event planning, and logistics for the Vice President and divisional leadership.
10. Coordinate effectively with auxiliary service vendors, including the Print Shop, vending services, Durham Tech Café, and Bookstore.
11. Maintain administrative records and operations for the College motor pool fleet.
12. Operate and maintain office equipment, including copiers, printers, and phone systems.
13. Perform other duties as assigned.

Minimum Qualifications
Associate's degree required

Associate's degree or higher in office administration, business administration, or a related field preferred.

Work Experience :

Minimum of two years of successful experience working in an office setting, providing clerical and administrative support.

Supplemental Information

1. Evidence of strong interpersonal skills, organizational skills, and effective oral and written communication/public relation skills.
2. Excellent problem-solving and critical-thinking skills.
3. Ability to manage multiple tasks and meet deadlines.
4. Ability to think creatively and put ideas into action.
5. Excellent computer skills as evidenced by experience and competence with Microsoft Office products, including Excel, Word, PowerPoint and Outlook.
6. Must have working knowledge of customer service principles and practices.
7. Personal integrity, honesty, and the ability to maintain confidentiality.
8. Understanding of the mission, goals, and objectives of a community college.

Physical Demands :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical and mental demands described as follows are representative of those that must be met by an employee in performing the essential functions of this job:

• Ability to sit and/or stand for long periods of time.
• Ability to lift, at times, 10 lbs.
• Good eye/hand dexterity.

Normal Working Hours :

A minimum of a 40-hour work week, as determined with the supervisor, to allow the employee to fulfill the assigned duties and responsibilities, including occasional evening and weekend hours. Summer schedules may vary to enable four-day or four-and-one-half-day work weeks.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our page.
01


Which statement below best describes the highest level of education you have completed?

• Less than High School
• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02


Do you have at least two years of experience working in an office setting, providing clerical and administrative support?

• Yes
• No

03


Do you have an Associate's degree or higher in office administration, business administration, or a related field

• Yes
• No

Required Question