Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Legal Secretary

Germer

LEGAL SECRETARY Job description

Germer Beaman & Brown PLLC, an established law firm, is searching for a qualified Legal Secretary to support 1 principal attorney and 2 associate attorneys in our Insurance/Personal Injury Defense, Products Liability, and Construction teams.

The role requires working closely with team members (attorneys and paralegals) daily to keep the group organized and ensure all tasks are completed timely. High computer literacy, including strong proficiency in Microsoft Word, Excel, and Outlook, as well as excellent organizational and document management skills, are essential for success in this position. Candidates should be highly organized, dependable, self-motivated, detail-oriented, able to multi-task in a fast-paced environment, and manage deadlines efficiently.

Legal Secretaries are expected to work in a team structure and to fill in when/where needed to meet the needs of the team. (Legal Secretaries are assigned to support specific attorneys and we do not use a secretarial pool structure.)

Role Responsibilities:

  • Calendaring and scheduling;
  • Client screening and intake calls;
  • Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells;
  • Mailing, scanning, copying, and answering telephones;
  • Electronic data organization and maintenance;
  • Time entry for attorneys’ billable hours into accounting system;
  • E-filing in various federal and state jurisdictions;
  • Verbal and written communications with clients, court personnel, and other counsel;
  • Opening new matters/files and assist with conflict checks;
  • Maintaining master file lists;
  • Processing invoices and reimbursements;
  • Review bills for accuracy;
  • Contact clients for retainer payments and/or AR payments; and
  • Performing other duties as assigned by team members.

Qualifications and Skills:

  • Minimum of 3-5 years substantive legal secretarial/legal assistant work experience in a law firm environment required (civil litigation background is preferred, defense background is a plus).
  • Professional experience and proficiency of Microsoft Outlook, Word, Power Point and Excel.
  • Strong knowledge of basic legal terminology and local court procedures.
  • Proficiency with e-filing through eFileTexas (state) and CM/ECF and PACER (federal).
  • Basic/foundational knowledge of applicable Texas Rules of Civil Procedure.
  • Ability to manage multiple priorities in a fast-paced litigation environment with professionalism and flexibility.
  • Excellent written and verbal communication skills, including grammar, proofreading, and formatting.
  • High level of attention to detail, ability to work independently, maintain client confidentiality, and strong organizational skills.

Salary commensurate with experience. Health benefits include medical, dental, vision, short and long-term disability, life insurance and 401(k) plan. Onsite gym/fitness facilities and garage parking.

If you are interested in the position, candidates should submit current resume and a cover letter highlighting any experience or accomplishments.

A minimum of two professional references will be required following successful interview.

Please note that this is an in-person full-time position during normal business hours, and reliable transportation is required. Overtime may be required during occasional trial preparation or other urgent instances (with notice).

Job Type: Full-time

Work Location: In person

Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Legal Secretary in Austin, TX vacancy
  •  ...Full-Time Paralegal / Legal Assistant / Legal Secretary Build Your Career with One of the Nation's Leading Family Law Firms Are you looking to build a rewarding career in the legal profession? Whether you already have law firm experience or are looking to begin your... 
    Suggested
    Full time
    Temporary work
    Work at office
    Work from home
    Monday to Friday

    Stange Law Firm

    Austin, TX
    3 days ago
  •  ...Prepare, proofread and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence. Perform electronic filings with regulatory agencies and assist with administrative law filings. Monitor regulatory dockets and maintain organized electronic records... 
    Suggested
    Work at office

    Balch-

    Austin, TX
    2 days ago
  •  ...The Office of First Defense (OFD) provides quality legal defense to individuals magistrated in Travis County under Article 15.17 of...  ...limited‑scope proceedings. Under minimal supervision, the legal secretary provides legal secretarial assistance to assigned legal and/or... 
    Suggested
    Work at office
    10 hours per week
    Night shift
    Rotating shift
    Weekend work

    Travis County

    Austin, TX
    1 day ago
  •  ...required; some college-level courses preferred. A minimum of three years of experience in administrative office work, preferably in a legal environment and working with confidential information. Working with deadline-driven processes is helpful. Requires exceptional... 
    Suggested
    Work at office

    State Bar of Texas

    Austin, TX
    1 day ago
  • $60k - $100k

     ...Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents... 
    Suggested
    Temporary work
    For subcontractor
    Local area

    Jobot

    Rollingwood, TX
    2 days ago
  •  ...Travis County Public Defender's Office Legal Secretary The Travis County Public Defender's Office is a comprehensive public defender office envisioned to be client-centered, independent, and innovative to the needs of the Travis County community. Consistent with nationally... 
    Contract work
    Work at office
    Monday to Friday

    Travis County

    Austin, TX
    3 days ago
  •  ...work for a large firm Career growth Medical Dental Vision 401k Job Details We are seeking an experienced Legal Secretary to join our high-performing team. As a Legal Secretary, you will play a pivotal role in supporting our legal team by managing... 
    Work at office
    Local area

    Jobot

    West Lake Hills, TX
    5 days ago
  •  ...Job Description Our client in Austin, TX has an immediate need for a Legal Secretary on a contract to hire basis. Company Profile: Boutique Law Firm Tenured Team Legal Secretary Role: The Legal Secretary will provide essential administrative... 
    Contract work
    Work at office
    Immediate start
    Visa sponsorship

    Frontline Source Group

    Austin, TX
    4 days ago
  •  ...A bit about us: Based in Texas, we are a well established litigation firm seeking an experienced legal secretary with previous insurance defense experience to support our growing team! The award winning firm offers a great work environment and a strong compensation... 
    Permanent employment
    Work at office
    Local area

    Jobot

    Austin, TX
    5 days ago
  •  ...Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics... 
    Work at office

    TradeJobsWorkforce

    Austin, TX
    1 day ago
  • $85k - $100k

     ...Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents... 
    Permanent employment
    Casual work
    Local area
    Flexible hours

    Jobot

    Austin, TX
    5 days ago
  • Germer Beaman & Brown, PLLC, an established Texas law firm, is seeking an experienced and professional Legal Secretary to support a busy litigation team in our Austin office. This position will support two (2) principal attorneys and one (1) senior paralegal in our insurance... 
    Temporary work
    Work at office
    Monday to Friday

    Germer PLLC

    Austin, TX
    3 days ago
  •  ...Assist multiple attorneys in all stages of litigation from onset through post-trial and appeal. Prepare, edit, and proofread legal documents and correspondence including letters, memos, briefs, pleadings, motions, discovery, notices, and reports. Organize and... 
    Work at office
    Remote work

    Balch

    Austin, TX
    2 days ago
  • $65k - $85k

     ...Legal Secretary - Litigation Legal Secretary – Litigation $65K - $85K Austin, TX Are you an experienced Legal Secretary looking for an opportunity to support a busy litigation practice? Our client is seeking a highly organized, detail-oriented professional to assist... 
    Work at office
    Remote work

    PangeaTwo

    Austin, TX
    4 days ago
  • $70k - $90k

    Job Title Litigation Legal Secretary Job Details Salary: $70,000 - $90,000 per year Dallas based litigation law firm is seeking an experienced legal secretary to join its Austin office. The successful candidate will have a strong background in litigation, specifically... 
    Work at office
    Local area

    Jobot

    Austin, TX
    3 days ago
  • $25 - $30 per hour

     ...Our busy law office is seeking an experienced Legal Assistant to support attorneys and paralegals with bankruptcy matters. Responsibilities include managing office correspondence, entering and maintaining bankruptcy case data, preparing and filing documents with the U.... 
    Hourly pay
    Work at office

    David Cabo and Associates

    Austin, TX
    5 hours ago
  •  ...Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening. Litigation Legal Administrative Assistant – Appellate Department: Litigation - Appellate Reports To: Office Administrator Location: Austin FLSA: Non-Exempt... 
    Full time
    Work at office
    Local area

    JW Aluminum

    Austin, TX
    5 hours ago
  •  ...Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients... 
    Full time

    Porter Law Firm

    Austin, TX
    17 minutes ago
  •  ...Prestigious insurance defense law firm is seeking a Litigation Legal Administrative Assistant to provide support to a group of attorneys. Firm allows 2 remote days per week. Responsibilities Provides administrative support to a team of civil litigation defense attorneys... 
    Remote work
    2 days per week

    Burnett Staffing Specialists

    Austin, TX
    5 hours ago
  •  ...Opportunities with Jackson Walker A great place to work. Current job opportunities are posted here as they become available. Corporate Legal Administrative Assistant Please note that Jackson Walker is not currently accepting search firm submissions in connection with this... 
    Full time
    Work at office
    Local area

    Jackson Walker

    Austin, TX
    2 days ago
  •  ...Job Description Job Description Davis Business Law is looking for a legal secretary to add to our Austin team. We are searching for someone who has 1+ years of experience working as a legal secretary, has experience interacting directly with clients, is diligent and... 

    Davis Business Law

    Austin, TX
    7 days ago
  •  ...Job Description Job Description IP Legal Secretary *5+ years of legal secretarial experience *Patent prosecution experience required with in-depth knowledge of USPTO rules and regulations *Tech-savvy with advanced MS Office Suite and Adobe skills *Organized... 

    Wegman

    Austin, TX
    29 days ago
  • $80k

     ...Real Estate Transaction and Development Legal Assistant / Paralegal McLean & Howard, L.L.P. is a boutique Real Estate law firm rooted...  ...exhibits used Manage statutory filings, including with Texas Secretary of State, Texas Comptroller, Attorney General, and Texas Commission... 
    Full time
    Work at office
    Local area
    Flexible hours
    Shift work

    McLean & Howard, L.L.P.

    Austin, TX
    5 days ago
  •  ...Porter Law Firm, established in 2009, offers comprehensive legal services, including business, real estate, corporate development, litigation, tax, and estate planning. We are committed to providing not just legal representation, but a personalized, strategic partnership... 
    Full time
    Remote work

    Porter Law Firm

    Austin, TX
    5 hours ago
  • $27 per hour

     ...Legal administrative assistant • austin tx Last updated: 9 hours ago Full-time Switching to an Upgrade? Maybe it's time to switch jobs, too.Is your current job running on last year's energy and processes? It’s time to trade in "stuck" for a career where your proactive... 
    Hourly pay
    Full time
    Temporary work
    Part time
    Work at office
    Work from home
    Flexible hours

    TradeJobsWorkForce

    Austin, TX
    18 hours ago
  •  ...Allensworth, a busy and growing commercial construction law firm, seeks a full-time Legal Assistant in its downtown Austin office. Summary of Responsibilities The ideal candidate is energetic, positive, proactive, and process-driven, can take initiative and direction in... 
    Full time
    Work at office
    Local area

    Allensworth | Texas Construction Lawyers

    Austin, TX
    2 days ago
  • Job Title: Executive Assistant TSMC Arizona is seeking a highly skilled and exceptionally organized Executive Assistant / Administrative Assistant to provide comprehensive, high-level support to our executives and their teams. In this pivotal role, you will be instrumental...
    Work experience placement
    Work at office
    Monday to Friday
    Shift work

    TSMC

    Austin, TX
    5 days ago
  • A resort management company is hiring a Remote Administrative Assistant responsible for supporting the Ski School Supervisors in daily operations, managing digital systems, and answering communications. Candidates should be high school graduates with strong communication...
    Remote work

    Recruit Monitor

    Austin, TX
    1 day ago
  • The Administrative Assistant serves as the primary point of contact for homeowners, vendors, and visitors, providing exceptional customer service and administrative support. This role is responsible for managing front desk operations, handling reservation approvals, ...
    Temporary work
    Work at office
    Local area
    Flexible hours

    CCMC Community Management

    Austin, TX
    5 days ago
  • $34 - $36 per hour

    Shared Services Administrative Assistant Technology Navigators | Supporting Semiconductor Operations Austin TX Area (Onsite) Position Overview Technology Navigators is seeking a highly organized and proactive Shared Services Administrative Assistant to ...
    Hourly pay
    Work at office

    Technology Navigators

    Austin, TX
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Legal Secretary. Be the first to apply!