Administrative Coordinator

Below is a list of our current job openings. Click the job title to begin the application process. Location: Boston, MA Job Id: 482 # of Openings: 1 Job Title: Administrative Coordinator Position Type: Full-time (40 hours per week), on-site Summary of position: The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy. Under the supervision of the Executive Assistant, the Administrative Coordinator is responsible for providing administrative support and services for the entire school program. This includes, but is not limited to, maintaining Manville databases and school records, maintaining supply inventory, scheduling meetings/set-up, and processing purchase orders and employee reimbursements. What’s in it for me? Opportunity to play a central operational role in a mission-driven therapeutic school, directly supporting students with social-emotional and behavioral needs through strong administrative coordination. Exposure to a highly collaborative, interdisciplinary environment, working alongside educators, clinicians, and leadership, which builds broad organizational and communication skills. Development of transferable skills in scheduling, compliance, data management, and school operations within a structured, regulated educational setting. Stable, purpose-driven work environment within a respected nonprofit organization, with opportunities for professional growth. Maintains and updates (when applicable) all student files in an accurate and organized fashion. Ongoing Coordination of Department of Elementary and Secondary Education (DESE) required forms and permission slips, including distribution to appropriate staff, accurate filing and archiving. Serves as the primary contact person at the Manville School for staff and parents, answering phones, arranging meetings/set-up and appointments in a fashion to support and represent the schools’ objectives. Receives early morning calls from parents and staff reporting absences and distributes information to appropriate staff. Composes and edits correspondence, memorandum and reports as requested and necessary. Coordinates accurate scheduling for team meetings, classroom meetings, and conferences. Partners with Kitchen Manager and processes accurate student attendance and meals, and submit to finance on a monthly basis. Processes purchase orders for curriculum materials and maintains inventory of school supplies according to The Baker Center guidelines. Coordinates activities and disseminates announcements of events within the Manville Community as necessary and as directed. Supports preparation and coordination of MCAS testing, including scheduling, materials organization, and communication with staff. Assists with planning and organizing summer programming, ensuring logistics, materials, and staffing needs are met. Processes critical incident (CI) and incident reports accurately and efficiently and ensure timely distribution of reports to families and school districts in accordance with established protocols. Qualifications Education College degree preferred, not required. Experience 2-4 years of office and organizational experience is required. Training Must be proficient in MS Office Suite, specifically with Word, Outlook, and Excel. Must be proficient in working with complex databases, such as excel, google sheets, student information systems, etc. License/Certification: N/A Salary: $25.00 - $31.00 per hour Open Date: May 2026 We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement, with company contribution (4%) and match up to (4%) after 2 years of employment. We offer opportunities to get involved in various department/organization improvement committees and activities. For a full list of benefits please visit our website at bakercenter.org/benefits Diverse and multilingual candidates are strongly encouraged to apply. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law. We encourage individuals who are committed to furthering children’s mental health, and who resonate with our work, to apply. Applicants come to us because of their interest in promoting the best possible mental health of children through the integration of research, intervention, training, and advocacy. It is important to know that our employees are rewarded not only by the work they do, but also with a competitive salary and a strong benefits package. We embrace workplace diversity and we are dedicated to the achievement of equality of opportunity for all our employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, age, national origin, disability, veteran status, or any other protected group status under federal, state, or local law. The Baker Center is an Equal Opportunity/Affirmative Action Employer. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternate method for applying, you may View email address on click.appcast.io. #J-18808-Ljbffr The-Baker-Center-For-Children-and-Familie