Program Assistant

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant in the Department of Psychiatry within the New Jersey Medical School ( NJMS ). The primary purpose of the Program Assistant is to assist with implementation and monitoring of the Addiction Medicine Fellowship Program and provide a wide variety of administrative services for the Northern New Jersey Medication-Assisted Treatment Center of Excellence ( COE ) at the NJMS Department of Psychiatry. Among the key duties of this position are the following: Serves as the liaison main contact person for both internal and external stakeholders relating to the Addiction Medicine Fellowship Program. Maintains a professional, warm, and friendly attitude. Maintains time and attendance records for Fellows, COE , and CARE Center staff to meet requirements of each program contract. Prepares and processes Fellowship interviews, applications, evaluations, on-boarding, and site rotation schedules, etc. Creates and maintains files in New Innovations and ERAS databases. Plans and schedules the work of COE leadership and staff to provide maximum effective utilization of employees, equipment, resources, and materials within budgetary requirements. Takes minutes at meetings and keeps a log of assigned meetings along with their agendas, minutes, and other documentation. Attends off‑site meetings as requested. FLSA FLSA Exempt Grade Grade 19S Salary Details Minimum Salary Minimum Salary 54196.000 Mid Range Salary 64635.000 Maximum Salary Maximum Salary 76450.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Position Status Full Time Working Hours Working Hours 37.5 Standard Hours Standard Hours 37.50 Daily Work Shift Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Union Description Union Description HPAE 5094 Payroll Designation Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Terms of Appointment Staff - 12 month Position Pension Eligibility Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor’s Degree plus two (2) years of relevant professional experience in an administrative function. Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities Must be proficient in computer applications as required by the department. Excellent organizational and communication skills. Detail oriented and flexible. Must be computer literate with proficiency and working of Microsoft Office suite. Preferred Qualifications Physical Demands and Work Environment

PHYSICAL DEMANDS :

Position requires standing, walking, sitting and using hands and arms 2/3 of the time. Also talking and hearing is required 2/3 of the time.

WORK ENVIRONMENT :

Position requires working in a moderate noise office setting. Fast‑paced, high pressure office environment; must be able to cooperate with a broad spectrum of staff. Special Conditions Posting Number Posting Number 26ST1717 Posting Open Date Special Instructions to Applicants Regional Campus Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Home Location Campus Newark (RBHS) City City Newark State State NJ Position Information Recruitment/Posting Title Program Assistant Job Category Staff & Executive - Healthcare Department NJMS - Psychiatry Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant in the Department of Psychiatry within the New Jersey Medical School ( NJMS ). The primary purpose of the Program Assistant is to assist with implementation and monitoring of the Addiction Medicine Fellowship Program and provide a wide variety of administrative services for the Northern New Jersey Medication-Assisted Treatment Center of Excellence ( COE ) at the NJMS Department of Psychiatry. Among the key duties of this position are the following: Serves as the liaison main contact person for both internal and external stakeholders relating to the Addiction Medicine Fellowship Program. Maintains a professional, warm, and friendly attitude. Maintains time and attendance records for Fellows, COE , and CARE Center staff to meet requirements of each program contract. Prepares and processes Fellowship interviews, applications, evaluations, on-boarding, and site rotation schedules, etc. Creates and maintains files in New Innovations and ERAS databases. Plans and schedules the work of COE leadership and staff to provide maximum effective utilization of employees, equipment, resources, and materials within budgetary requirements. Takes minutes at meetings and keeps a log of assigned meetings along with their agendas, minutes, and other documentation. Attends off‑site meetings as requested. FLSA Exempt Grade 19S Salary Details Minimum Salary 54196.000 Mid Range Salary 64635.000 Maximum Salary 76450.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor’s Degree plus two (2) years of relevant professional experience in an administrative function. Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities Must be proficient in computer applications as required by the department. Excellent organizational and communication skills. Detail oriented and flexible. Must be computer literate with proficiency and working of Microsoft Office suite. Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS :

Position requires standing, walking, sitting and using hands and arms 2/3 of the time. Also talking and hearing is required 2/3 of the time.

WORK ENVIRONMENT :

Position requires working in a moderate noise office setting. Fast‑paced, high pressure office environment; must be able to cooperate with a broad spectrum of staff. Special Conditions Posting Details Posting Number 26ST1717 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have a Bachelor’s Degree plus two (2) years of relevant professional experience in an administrative function or equivalent experience, education and/or training that may be substituted for the education requirements? Yes No Required Documents Resume/CV Optional Documents Cover Letter/Letter of Application Certifications/Licenses It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement . In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call View phone number on click.appcast.io or e‑mail us . Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at View phone number on click.appcast.io or via email at View email address on click.appcast.io . Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program . For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at View phone number on click.appcast.io or View email address on click.appcast.io . To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here . #J-18808-Ljbffr Rutgers University