Executive Assistant

The Role

Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day-to-day focus will be providing dedicated, high-velocity support to multiple VPs within the organization or one CXO.

What You'll Do

• Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
• Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up
• Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
• Triage inbound requests, protect focus time and help communication flow smoothly across the team.
• Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.
• Provide operational support to keep projects, initiatives and team collaboration on track.
• Take initiative to improve the way the team operates - spotting friction points and building better systems.
• Review expense reports of those you support and their direct reports
• Book travel for those you support as needed using our travel management system

What You Bring

• A proactive, problem-solving mindset - you act before issues arise and take full ownership.
• Experience from a technology and/or scale-up start-up environment
• Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
• Strong communication skills, confident in handling sensitive or high-stakes communication.
• High discretion and maturity - you know how to navigate different stakeholders and build trust.
• Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
• A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What's In It For You

• Global collaboration: Partner with teams and clients across Stockholm, New York, London, and Sydney.
• Competitive package: Comprehensive salary, benefits, and tools for success.
• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.
• In-person environment: Union Square office designed for ambitious builders.
• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision
• Multiple medical plan options via Aetna and Kaiser Permanente
• HSA or Healthcare FSA (based on plan selection)
• Dental plans via MetLife
• Vision plans via Vision Care
• Family Support: Generous parental leave, free access to Maven Clinic, dependent care FSA, free One Medical membership for employees and dependents
• Additional Perks: Pre-tax commuter benefits, Life Insurance + STD/LTD, 401(K) with generous company match, unlimited PTO, robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We're proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don't discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.