Administrative Project Coordinator

Hiring for an Admiistrative Project Coordinator for a large tech company in Nashville, TN!

Job Description

Our Program Coordinators work closely with a team of professionals in a dynamic recruiting organization. The coordinator is a vital partner in managing recruiting activities and fostering internal relationships. This role requires an organizational expert who can effectively interact with internal and external clients and candidates, possesses excellent communication skills, and can adapt swiftly to changing situations. This position offers an exceptional opportunity for individuals seeking to expand their experience in a leading recruiting organization.

Responsibilities

• Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy.

• Coordinate end-to-end program logistics including scheduling, stakeholder communication, and documentation for interviewing and hiring programs across multiple business units and geographic regions.

• Create and maintain reporting mechanisms including operational dashboards, monthly business review inputs, and status updates that provide leadership visibility into program health and key metrics.

• Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.

• Serve as primary operational contact for assigned programs, providing guidance on processes and systems while coordinating between program managers, business partners, and cross-functional teams.

• Conduct quality assurance activities including audits, data validation, and compliance checks to ensure operational excellence and adherence to established standards.

Essential Skills

• Project coordination

• Data entry

• Proficiency in Microsoft Excel

• Experience in recruiting coordination and scheduling

• Ability to provide administrative support

Additional Skills & Qualifications

• Degree or equivalent experience in HR or a related field

• Experience with basic web-based tools and products like Outlook, Word, and SharePoint

• Experience in recruiting, coordination, administration, logistics, or HR

• Experience working in a fast-paced, rapidly changing, or international environment

• Familiarity with technical tracking systems/software, such as ATS

Work Environment

The position is 100% onsite at BNA 24 Nashville.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Jul 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.