Administrative Project Coordinator

Administrative Project Coordinator

This position provides senior-level administrative coordination and support as a key member of the President's Office. This role ensures the efficient management of administrative processes across multiple functional areas, adhering to established policies and procedures. This position represents the President's Office in a professional manner while operating in a team-oriented environment, performing work efficiently in an active, priority-changing environment.

Responsibilities include serving as a member of the President's Office team providing scheduling and project support to the Executive Vice President and Chief of Staff, inclusive of the Special Assistant to the position; engaging as primary administrative project partner to the Board of Visitors Secretary pro tem with associated responsibility to fully engage in the role; providing additional support for presidential activities; responsible for the completion and follow-through of all travel for members of the President's Office team; assisting and collaborating with the completion of various reports and associated follow through with all budget-related matters in the Office of the President; assisting with all aspects of the Statement of Economic Interest and Conflict of Interest waiver process; participating as an engaged member of the President's Office team; assisting with managing office visitors and inquiries; serving as secondary contact for issues directed to the President's Office by students, parents and other constituencies; ensuring efficient, effective and timely follow through to resolve issues; and engaging in the presidential correspondence process.

Required qualifications include a high school diploma or equivalent, experience providing senior-level administrative support in academic or corporate environments, demonstrated qualifications to successfully work and communicate with a diverse internal and external community, ability to work in a fast-paced, team-oriented environment, high-level computer skills with Microsoft programs, electronic calendaring, Zoom, travel & reimbursement portal, web research and budget software, and demonstrated interpersonal and organizational skills.

Preferred qualifications include a bachelor's degree or equivalent combination of education and experience, prior administrative project coordination and experience within a higher education or university setting, and strong working knowledge of university procedures, programs and policies.