Payroll/Staffing Coordinator

Job Title

Completes all monthly schedules for the five inpatient units, maintains personnel time and attendance records and submits payroll on a bi-weekly basis. In collaboration with the nursing director, will coordinate all time off for inpatient staff.

Staffing

• Collaborates with Nurse Managers, Administrative Coordinators and Administrative Director of Nursing to complete monthly schedule according to established guidelines.
• Works with nursing leadership team to replace staff call-ins.
• Schedules per diem staff.
• Oversees day to day staffing operations.
• Maintains a database of all employees in department
• Coordinates bi-weekly staffing of nursing employees and outside agencies.

Payroll

• Uses ADP with benefit time, education days, LOA, new hires, terminations and transfers in preparation for planning schedule posting.
• Fills vacant shifts based on inpatient staffing guidelines with Extra Shift Availability Book in preparation for final schedule.
• Based on planning, input scheduling information into ADP.
• Update and reset ADP system in preparation for printing Final Schedules, Clips & individual staff period attendance reports.
• Maintains payroll time logs on designated per diem staff.
• Coordinates vacation requests for all inpatient staff.
• Collaborates with finance to ensure adequate payroll records.
• Approve and signoff payroll at the end of each pay cycle.
• Coordinates bi-weekly payroll duties.

General Responsibilities

• Coordinates and submits agency bills.
• Maintains precise reports on personnel to ensure accuracy of payroll and scheduling.
• Runs reports at the request of the nursing administration.
• Mechanisms in both routine and emergency situations.
• Demonstrates ability to identify and resolve interpersonal or professional conflicts when dealing with member of the organization.
• Answers the telephone in a courteous manner, offering assistance to caller.
• Performs general office duties.
• Maintains a filing system that not only offers quick file retrieval but is also accessible to other members of the administrative staff when necessary.
• Demonstrates knowledge of word processing.
• Maintains productive relationship with members of the administrative staff as well as nursing personnel.

Requirements

• High School Diploma or Equivalent
• Two year's hospital or medical experience
• Excellent computer skills
• Experience with computer database and spreadsheet programs
• Excellent oral and written communication skills
• Capable of providing secretarial services in a stressful environment