Recruiting Coordinator
Iconma
Recruiting Coordinator
Our client, a Material Engineering company, is looking for a Recruiting Coordinator for their Santa Clara, CA location.
Responsibilities:
- Manage all aspects of interview scheduling, including phone screens, virtual interviews, onsite visits, panel interviews, and loop sessions.
- Coordinate calendars across multiple time zones, departments, and levels of leadership.
- Send polished, accurate calendar invitations that include meeting links, instructions, agendas, and logistical details.
- Monitor and respond promptly to scheduling requests throughout the day.
- Support urgent changes, last-minute reschedules, and interviewer substitutions with professionalism and speed.
- Reserve conference rooms and ensure day-of readiness for onsite interviews.
- Provide clear directions, arrival instructions, and access information to candidates.
- Troubleshoot basic technical or access issues to ensure candidates have smooth experience.
- Maintain the highest level of confidentiality when handling candidate and employee data.
- Maintain accurate scheduling notes and updates in the Internal System and Shared Services workflow trackers.
- Partner with recruiters and hiring teams to ensure alignment of interview timing, expectations, and needs.
- Track scheduling activity to ensure timely completion and service delivery consistency.
Requirements:
- 12 years of experience in high-volume scheduling, administrative coordination, or calendar management.
- Strong attention to detail, accuracy, and organizational skills.
- Excellent written and verbal communication skills.
- Proficiency with Outlook, Teams or similar scheduling and meeting platforms.
- A customer-focused mindset with the ability to handle sensitive or confidential information.
Preferred Qualifications:
- Experience in HR, recruiting coordination, or a Shared Services environment.
- Familiarity with ATS platforms such as Workday, or Eightfold.
- Experience scheduling across multiple time zones or supporting fast-moving, high-volume teams.
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Vacancy posted 1 day ago
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