Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator supports the MGB Neurosurgery department Vice Chair of Research in administrative projects. The administrative coordinator is responsible for a broad range of programmatic activities that are research, operational, and academic in nature. Additionally, the coordinator is also responsible for ongoing and short-term projects which include but are not limited to analytical assignments, website maintenance, space oversight, database maintenance, special event planning, and other projects as needed for the Vice Chair of Research.

Job Specific Tasks and Responsibilities:

• Manage the Vice Chair of Research calendar, communications, and administrative projects.
• Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed.
• Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence.
• Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work.
• Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases.
• Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams.
• Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications.
• Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings.
• May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.

Remote Type: Hybrid

Work Location: 60 Fenwood Road

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $20.84 - $29.79/Hourly

Grade: 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io.