Administrative Assistant

1128 South Mill Street, Kansas City, KS 66105, US | Hourly | 20 per hour | Full Time

| Health, Dental, 401k, Annual Bonus, Paid Vacation and Holidays

Location: Kansas City, KS Job Type: Full-Time | On-Site Department: Administration Company: Road & Rail Services

Keep the Details Moving

Road & Rail Services is hiring an organized and dependable Administrative Assistant to support our Kansas City, KS operation. This is a full-time, on-site position for someone who enjoys keeping things organized, managing details, and helping a busy operation run smoothly.

The Administrative Assistant will work closely with site management and corporate teams to support daily administrative needs, including paperwork, billing support, payroll documentation, scheduling, records, and general office coordination.

What You'll Do

In this role, you will help ensure company and customer paperwork is accurate, complete, and submitted on time. Daily responsibilities may include data entry, filing, preparing documents, maintaining spreadsheets, updating records, ordering supplies, scheduling meetings, and assisting with special projects.

Billing will also be an important part of the position. You may assist with reviewing supporting documentation, tracking billable work, preparing billing information, maintaining accurate records, and ensuring required paperwork is available for timely customer invoicing.

You may also assist with employee timekeeping and payroll documentation, communicate with corporate departments, and help resolve discrepancies in administrative, billing, or payroll records. This position requires someone who can stay organized, manage multiple priorities, and follow through on details without constant supervision.

What We're Looking For

We are looking for someone who is dependable, professional, detail-oriented, and comfortable working with both numbers and people.

Qualified candidates should have:

• At least 1 year of administrative or office experience • Proficiency with Microsoft Excel and Microsoft Office • Experience with data entry, spreadsheets, and recordkeeping • Basic accounting or billing knowledge • Strong communication and organizational skills

Previous experience with invoicing, billing, accounts receivable, payroll support, or similar financial administrative responsibilities is a plus.

Why Road & Rail Services?

Road & Rail Services has provided rail-related operations, maintenance, and logistics services throughout North America since 1987. We offer a stable work environment, strong benefits, and opportunities to learn and grow with an established company.

Benefits include medical, dental, and vision insurance, a 401(k) retirement plan, paid holidays and vacation, company training, and opportunities for advancement.

If you are someone who catches the small details, stays organized, and takes pride in keeping the administrative side of an operation on track, apply today to join Road & Rail Services in Kansas City, KS.