Administrative Assistant

Administrative AssistantLocation: Kansas City, KSJob Type: Full-Time | On-SiteCompany: Road & Rail ServicesHelp Keep Our Operation OrganizedRoad & Rail Services is hiring a dependable, detail-oriented Administrative Assistant to support our Kansas City operation. This full-time, on-site position is ideal for someone who enjoys organizing information, maintaining accurate records, and supporting a fast-paced workplace.You will work closely with site management and corporate departments to assist with billing, payroll documentation, scheduling, data entry, recordkeeping, and general office coordination. Success in this role requires accuracy, professionalism, and the ability to manage multiple priorities with limited supervision.What You'll DoAs an Administrative Assistant, you will:Enter and update information in spreadsheets and company systemsPrepare, organize, file, and maintain company and customer documentsReview paperwork for accuracy and completenessTrack billable work and gather supporting documentationPrepare billing information for timely customer invoicingMaintain accurate billing and administrative recordsAssist with employee timekeeping and payroll documentationIdentify and help resolve billing, payroll, or recordkeeping discrepanciesSchedule meetings and support general office coordinationOrder and maintain office suppliesCommunicate with site management and corporate departmentsAssist with reports, special projects, and other administrative dutiesHandle company and employee information professionally and confidentiallyWhat We're Looking ForQualified candidates should have:At least one year of administrative, clerical, or office experienceProficiency with Microsoft Excel and other Microsoft Office programsExperience with data entry, spreadsheets, and electronic recordkeepingBasic knowledge of billing, invoicing, or accounting processesStrong organizational and time-management skillsClear written and verbal communication skillsThe ability to prioritize tasks and meet deadlinesStrong attention to detail and accuracyA professional, dependable, and team-oriented approachExperience with invoicing, accounts receivable, payroll support, or financial administration is preferred but not required.BenefitsRoad & Rail Services offers eligible full-time employees:Medical, dental, and vision insurance401(k) retirement plan with company matchingPaid holidays and paid vacationCompany-provided trainingOpportunities for career growth and advancementA stable, team-focused work environmentBuild Your Career with Road & Rail ServicesSince 1987, Road & Rail Services has provided rail-related operations, maintenance, and logistics support throughout North America. We value safety, accountability, integrity, and continuous improvement.If you are organized, comfortable working with numbers, and committed to getting the details right, apply today to become an Administrative Assistant with Road & Rail Services in Kansas City, KS. #RRHP1

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