Administrative Assistant and Accreditation Support Specialist- Imaging Department

Job Description

Job Description

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.Position DescriptionThe position reports to the Program Director of the Imaging Science Department and is located on the Mequon, Wisconsin campus. This position provides clerical and technical support to the Imaging Science Department and its faculty. Work requires detailed knowledge of word processing software, and databases.Job Duties & ResponsibilitiesCoordinates projects, attends meetings, takes minutes, and prepares reports for the departmentPerforms general office responsibilities including telephone, email, correspondence, filing, mail processing, and room reservations, ordering supplies requestedDirects students and faculty to appropriate resources/departmentsAssists faculty and students with daily workflows, resources, and questionsAssists with new hires for full and adjunct faculty including paperwork and orientation to office related tasksAssists in planning and coordinating events, including visit days, workshops, seminars, graduation events, and others as necessary for the departmentMaintains electronic files for students, faculty, and alumni, as well as databases for guest lecturers, lab assistants, and adjunct instructorsAssists department program director and faculty in completion of accreditation and technical documentsDevelops, edits, and sends communications, mass mailing, web postings, etc.Assist with review of student applications and records, and preparation distribution of acceptance lettersDevelops, edits, and sends communications, mass mailing, and web postingsPerform other related duties as assignedKnowledge, Skills, & AbilitiesAbility to operate office technologyWorking knowledge of Microsoft Office, E-Mail, database, and Blackboard functionsAbility to effectively communicate with all levels of the UniversityMaintain a positive, can-do, service-oriented attitude with Department Chair, faculty, and studentsExcellent communication skills written and oralAbility to work independently, prioritize tasks and organize work in a busy office settingAbility to demonstrate creativity and prompt action in resolving problemsAbility to be well organized, detail oriented, accurate, and able to prioritize workAbility to read, comprehend and follow written and verbal instructionsKnowledge of office processesAbility to maintain strict confidentiallySupportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)Education & ExperienceA high school diploma or GED requiredA Bachelor's degree is preferredThree to five years of general office experience including an advanced level use of Microsoft Office especially Excel, Access, Word and OutlookPrevious experience working in an academic setting is preferredPhysical Demands/Equipment (Click to View)Compensation & BenefitsThis is a part-time, non-exempt position. The starting wage may be determined upon education and/or experience.Application InstructionsTo receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.Equal Opportunity EmployerIt is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.