Production assistant

Administrative Assistant

The Administrative Assistant supports the daily operations of the shipyard by performing a wide range of front desk, clerical, and organizational duties. This role acts as the first point of contact for visitors and contractors, ensures proper documentation handling, and supports multiple departments including safety, operations, and procurement.

Key Responsibilities

Front Desk & Visitor Management

• Greet and check in all visitors, vendors, and contractors in accordance with security protocols.
• Issue visitor and contractor badges; verify appointments with internal staff.
• Deliver professional customer service and enforce visitor control procedures.
• Handle occasional challenging or irate individuals with professionalism and composure.

Administrative & Operational Support

• Provide administrative assistance to project managers, supervisors, and office personnel.
• Draft, review, and distribute professional emails, reports, and internal communications.
• Maintain filing systems for sensitive vendor and contractor documentation including birth certificates, passports, social security cards, and government-issued IDs.
• Assist with orientation coordination and documentation flow for vendors and contractors entering the facility.

Document & Data Management