Office Administrator

Office Administrator / Purchase Order Manager

Skandinavia Contemporary Interiors is seeking to fill an important role in our organization with a person that has experience with both general office procedures and website maintenance. The job is about 50% office procedures and 50% website maintenance and development. The individual chosen for this position will be an invaluable asset who is critical to the success of the organization.

The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you you are comfortable using computers and other office equipment to complete administrative and human resources-related tasks. Maintaining a relationship with our employees and vendors is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities.

The ideal candidate must be self-directed with the ability to contribute effective and accurate information to our team. The candidate should thrive in a busy workplace, supporting many departments. Maintaining a high standard of confidentiality and professionalism is essential.

The office person we are seeking will be responsible for the following activities:

• Purchase Order Processing generates, properly prices, track and receive purchase orders. A heavy emphasis is placed on the flow of purchase orders pricing, tracking, pro-active follow-up with vendors and sales/design team.
• Accounts Receivable (AR) including the receipt, organization, and file of payments from customers, entering data into our accounting system, reconciliation of discrepancies, collections, bank runs, aging AR metrics, audit confirmations, and other AR-related tasks.
• Website updating and maintaining our website utilizing Canva to size pictures to fit our websites aesthetics and continually work on expanding and updating our website.
• Shopify Utilize established Standards of Practice to upload new products and update existing products as needed in Shopify
• Use Canva, Adobe, image compressors, and other software as needed to edit images and create spec sheets for products
• Use ChatGPT to generate and format product descriptions, revising and editing passages generated by AI for accuracy and brand voice
• Use available information and software to independently problem-solve and develop an efficient workflow

Skills Needed:

• Microsoft Excel/Google Sheets literacy - ability to find, write, and use spreadsheet formulas, spreadsheet formatting skills.
• Strong organizational skills
• Self-starter with critical thinking and problem-solving skills
• Language Learning Models - comfortable using generative AI; able to spot and correct inaccuracies in LLM responses
• Data entry - ability to accurately enter large amounts of information in several data fields.

Required Skills:

• Self-managed, organized, good phone and email communications
• Proficient understanding of Full Cycle Accounting
• A certain degree of creativity and latitude is required
• Excellent follow-up skills
• Must be hands-on, detail-oriented and enjoy working in a fast-paced and rapidly growing company

Desired Experience and Education:

• An Associate's or equivalent.
• Computer Skills including advanced level Microsoft Office products, Canva

Compensation:

• This position offers a 9-5:30 work schedule, vacation, a positive and casual work environment starting at $20.00 per hour. This position works with a team of professionals in a friendly environment.

Related keywords: Order processing, website updating, accounts receivable

Job Type: Full-time

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person