Administrative Assistant (26-27SY)

Administrative Assistant

Under general supervision, the Administrative Assistant performs a variety of clerical tasks in support of District and department staff.

Essential Functions:

• Provides routine administrative, business and clerical support to assigned department or site; screens and transfers phone calls; sends and answers emails; assists with the scheduling of meetings or activities.
• Prepares purchase orders; tracks the shipping and delivery of items; submits paperwork for payment.
• Prepares addendums; tracks and obtains signatures.
• Serves as liaison for private school; maintains regular communication with private school principals; creates purchase orders; tracks budgets.
• Assists with ordering and organizing materials for summer school classes.
• Participates in organizing special event days; coordinates people to staff events; orders materials.
• Performs other duties as required or assigned.

Knowledge of:

• Applicable Federal, State, and local laws, codes, ordinances, and regulations.
• Record maintenance and retention policies and procedures.
• General office policies, procedures, and equipment.
• Proper grammar, spelling, and punctuation.
• Purchasing practices.
• School and school district office operations.

Skill in:

• Organizing work and setting priorities to meet deadlines.
• Preparing clear and concise reports.
• Maintaining accurate records and filing systems.
• Preparing purchase orders.
• Typing and entering data with speed and accuracy.
• Interacting tactfully with District staff and outside agencies.
• Communicating effectively both verbally and in writing.
• Establishing and maintaining effective working relationships.
• Operating a computer and related software.

Education and Experience:

High School Diploma or GED equivalent AND one (2) years of previous clerical or office related experience; OR an equivalent combination of education, training, and experience.

Licenses, Certifications, and Equipment:

A valid State driver's license may be required.

Work is performed in an office environment and requires the operation of standard office equipment such as personal computer and related software, fax machine, and copy machine.