NPS Billing Analyst

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies, what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day‑to‑day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: Recruiting, hiring, and training City employees. Managing 56 public buildings. Acquiring, selling, and leasing City property. Purchasing over $1 billion in goods and services for City agencies. Overseeing the greenest municipal vehicle fleet in the country. Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. About the Fiscal and Business Management (FBM) Line of Service (LOS): The FBM LOS is responsible for effectively managing agency finances to ensure programs are funded for critical work, to maximize revenue opportunities, to identify efficiency opportunities, while preserving service delivery. FBM’s units include Expense Budget, Revenue Budget, Audits and Accounts, Nonpublic Schools Security Reimbursement Program and the Capital Budget Unit. The Nonpublic School Security Guard Reimbursement Program (NPS) Unit within FBM is responsible for managing all aspects of the Citywide initiative. These responsibilities include but are not limited to the processing of applications for new schools, re-certifications for existing schools, annual budgets, invoices for reimbursements, and conducting periodic training seminars. Reporting directly to the Supervisor of Billing, this position will be responsible for reviewing invoice packages submitted by schools in the NPS Program to ensure compliance with Local Law and Program Rules. The role will involve verifying that schools have submitted all required supporting documentation, including certified invoices from the schools, certified payroll reports, sign‑in sheets, proof of payment to the guard company, and any other necessary documents. Additionally, the position will ensure that the school’s insurance documentation is up to date by checking the insurance database, and that the school’s Annual Incident Reports are submitted and compliant with program requirements. The role will also require ensuring that any adjustments recommended by Audit and Compliance Services are implemented and that prevailing wage rates are accurate, in accordance with the NYC Comptroller’s Prevailing Wage Schedule. Responsibilities Prepare a reconciliation spreadsheet for each of the school’s invoice packages to check off each of the supporting documents listed above after they are reviewed for accuracy. Use FMS to apply first‑level approval to invoices that are accurate and complete. Reject deficient invoices and provide schools with detailed explanations via email, monitoring emails for responses to finalize the returned invoices. Liaise with schools regarding approved invoices or invoices that need revision. Minimum Qualifications A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties described above; or Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above. Preferred Skills Excellent analytical skills with keen attention to detail. Demonstrated intermediate knowledge of Microsoft Excel and Word. Excellent oral and written communication skills. Ability to work independently with minimal oversight while also collaborating with peers on a regular basis. Organizational aptitude with the ability to manage multiple, often‑competing priorities, calmly and proficiently while adhering to strict deadlines. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy. #J-18808-Ljbffr New-York-City-Department-of-Citywide-Administrative-Services