Executive Sales Assistant

This is not a traditional Executive Assistant or Sales Coordinator role. This role is for someone who thrives in fast-paced, high-performance sales environments and wants to become the operational right hand to one of Work Shield's top Business Development Executives . Our sales organization moves quickly. We need someone who can anticipate needs, keep opportunities moving, manage details, and relentlessly follow up on every action item so nothing falls through the crack s. If you enjoy bringing structure to organized chaos, holding people accountable, and helping drive revenue, this role was built for y ou. If you prefer routine, predictable workdays or waiting to be told what to do, this probably isn't the right right fit. About Work Shield At Work Shield, we're on a mission to make workplaces safer by transforming how organizations address harassment, discrimination, and misconduct. Our technology and attorney-led investigation services help employers create safer, stronger workplace cultures while reducing risk and improving employee trust. As one of the fastest-growing companies in our industry, we're looking for exceptional people who want to make a meaningful impact while growing their ca About the Role As the dedicated Business Development Executive Assistant to one of our Senior Business Development Executives, you will become an extension of the sales leader you support. Your primary responsibility is ensuring every opportunity moves forward. You'll manage HubSpot, coordinate meetings, prepare ROIs, Quotes, Agreements and presentations, organize travel, monitor pipelines, follow up relentlessly on action items, and proactively remove obstacles before they slow down the sales process. This role is much more than administrative support. You'll directly contribute to revenue growth by helping our sales organization execute at a higher level. This is a full-time, in-office position Monday through Friday from 8:30 AM to 5:00 PM (with WFH on Wednesdays). Flexibility outside normal business hours may occasionally be required for client meetings, conferences, travel, or s What You’ll Do mp; OperationsOwn day-to-day sales operations for your assigned Business Developm ent Executive.Maintain HubSpot with exceptional accuracy, including contacts, companies, opportunities, notes, tasks, a nd activities.Track every opportunity through the sales cycle and identify stalled deals, missing follow-ups, or po tential risks.Prepare proposals, presentations, pricing summaries, agreements, ROI analyses, and client-fac ing materials.Coordinate prospect meetings, demos, and client presentations.Generate sales reports, dashboards, and pip eline updates.Assist with outbound prospecting campaigns and sale ecutive SupportManage calendars, scheduling, travel, client dinners, and mee ting logistics.Protect your executive's calendar to maximize time spent selling and building relationships.Prepare meeting agendas, briefing materials, and follo w-up summaries.Coordinate conference registrations, trade shows, webinars, and client events.Handle confidential information with professionalism Accountability Follow-UpThis is one of the most important responsibilities of the role. Your assigned Business Development Executive moves quickly. Your job is to ensure nothing gets ove rlooked. You will: until completion.Follow up with prospects, brokers, clients, an d internal teams (and your BD Executive)Keep projects moving without wa iting to be asked.Hold teammates accountable for deadlin es and next steps.Anticipate needs before the y become problems. y become problems. Success in this role is measured by execution, responsiveness, and your ability to keep op portunities moving. Wh at We’re Looking For4+ years supporting a sales executive, business development leader, executi ve, strong HubSpot asks, and reporting.Advanced proficiency wi th Google Workspace.Outstanding organizational and projec t management skills.Excellent written and verbal c attention to detail.Strong sense of urgency and follow-through.Anticipatory th inking and executionAbility to manage multiple priorities in a fas t-paced environment.Highly proactive with the ability to anticipate needs 's degree preferred. Why This Role Matters Work Shield's growth.By serving as their operational partner, you'll help accelerate deals, improve client experiences, increase sales efficiency, and ensure every opportunity receives the attention it deserves. Your work won't simply support sales. It will directly influence revenue growth. Compensation & Benefits The salary range for this po position is $75,000–$95,000, depending on experience, qualifications, and internal equity. This role is also eligible for a discretionary performance bo nus.Our benefits include:Medical, Den tal, and Vision InsuranceHSA Employer Contribution (if you elect HSA eligible plan)Paid Time Off + Sick Le ave + 13 Company Holid ays401(k) Retirement PlanBasic and Su pplemental Life Insu ranceLong-Term Disab ilityCompany-Paid tsCellphone ReimbursementProfessional Career Development Employment TypeFull-time | On-site | Dallas, Texas | On-site | Dallas, Texas Work Shield is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, military status, sexual orientation, gender identity, or any other status protected by applicable law. #J-18808-Ljbffr