Accountant

Accounting Position

Perform accounting functions involving the application of accounting standards, principles, and practices. Monitor vendor's database, purchase orders, service maintenance agreements; prepare quarterly sales tax reporting; verify and analyze contract terms/limits, update contract files, review vendor invoices, process P-card transactions, handle vendor inquiries and monitor all transportation providers' contract using spreadsheets and other databases. Process ADP payroll on a bi-weekly basis and other payroll related duties as assigned. Prepare and update the drawdown schedules of eligible expenses and grants for reimbursement. Duties also include account coding; establishing and reconciling amounts for posting to the general ledger; matching invoices received against purchase orders/requisitions; reviewing processed checks; maintaining vendor files; processing daily remote deposits; and assisting in various accounting related projects as needed.

None exercised.

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Duties may include, but are not limited to, the following:

• Position will perform various accounting functions involving monthly and year-end closing.
• Process vendor's invoices and payments (checks, ACH and P-cards)
• Responsible for monthly review of revenue and expense account analysis schedules and the preparation of balance sheet account schedules.
• Monitor the processing of various receivables to ensure accuracy and timely collection. Prepare and update the schedules for funding and other grants.
• Perform monthly bank and cash receipts reconciliation and posting of daily cash transactions in the accounting system.
• Process bi-weekly payroll through ADP and other payroll duties as assigned.
• Provide weekly cash requirements to Controller for cash planning.
• Close monitoring of actual and budgeted expenses by cost centers, funds, activities and tasks. Prepare spreadsheets and supporting documents for the annual audit.
• In coordination with the Controller and Accountants, prepare and update, as the need arises, the Accounting Manual.
• Assist with various projects (i.e. budget comparison, account reconciliation and other special assignments).
• Duties may include recording of fixed assets transactions and monthly depreciation; reviewing annual business property tax statements; preparing journal entries for monthly financial transactions; allocating expenses; updating various schedules for regulatory report compliance; preparing 1099 forms; and assisting other AP staff as needed.
• Assist in the preparation of NTD schedules.
• Other duties as assigned.

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. Reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions may be made. A typical combination includes:

Bachelor's Degree (BA, BS) from an accredited college or university with major course work in Accounting, Finance or Business Administration.

Minimum of three years' recent experience in preparing financial statements, payroll processing experience through ADP and other related general accounting functions.

A combination of business experience and education may be considered.

Knowledge of:

• Microsoft Office applications (Microsoft Word, Excel and PowerPoint) and ERP accounting software.
• Accounting principles and practices and ability to apply knowledge where procedures may not be well defined and where sound methods for future processing are required.
• Audited financial statements and non-profit/public sector accounting preferred.
• Payroll processing procedures, including wage calculations, deductions, tax withholdings, and compliance with applicable federal and state regulations.

Skill in:

• Communicate skills and work well with all levels of management.
• Exhibit detail-orientation and excellent organizational skills.
• Work as a team and/or work independently with minimal supervision.
• Using payroll and accounting systems (e.g., ADP) to process and maintain accurate payroll records.

Ability to:

• Analyze general ledger accounts and prepare various monthly schedules.
• Prepare bank reconciliation statements and balance sheet account reconciliations; investigate discrepancies and resolve them in a timely manner and prepare correcting or reclassification entries as needed.
• Read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Write reports, business correspondence and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Accurately process payroll in compliance with applicable federal and state regulations.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

The position requires constant sitting and occasional walking and standing. The employee is expected to talk and hear, with staff, vendors, and the public in person and by telephone. The employee uses hands and fingers to operate a computer and telephone keyboard, handle or touch office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments.

Mental Demands

Employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with staff, customers, vendors, contractors, and the public.

This recruitment is open continuously to meet the needs of the Agency as vacancies occur and may close at any time. Applicants who best meet job-related qualifications will be invited to participate in the examination process. Applicants will receive an e-mail notification of their current status in the selection process. The selection examination may consist of any combination of written, performance, and/or oral appraisal exams. Examination parts will be weighed according to their relevancy to the job performance criteria. This recruitment may establish an eligibility list to fill future positions in similar classifications within the organization.

As a federal grantee, Access Services maintains a drug-free working environment as prescribed by the 1988 Drug-Free Workplace Act. All potential employees are required to obtain satisfactory results from an administrative screening, successfully pass a post-offer pre-employment medical exam, and obtain a verified negative pre-employment drug test administered by Access Services and its service agents.

All Access Services employees are designated Emergency/Disaster Response - Service Workers through state law (California Government Code Section 3100-3109). Employment with Access Services requires the acknowledgment to this effect. Employees are required to complete all related training as assigned and to return to work as ordered in the event of an emergency.

In compliance with the Immigration and Reform Control Act of 1986, Access Services will only hire individuals who are legally authorized to work in the United States. Access Services does not provide sponsorship.

Access Services is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States. Access Services does not sponsor H-1B or related work visas.

Access Services is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Access Services will provide reasonable accommodations to qualified individuals with disabilities.