Administrative Assistant (Administrative Support Coordinator)

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

Responsible for planning documenting monitoring and providing guidance and assistance to Bureau staff at all levels as well as other Federal agencies relating to security emergency preparedness and training.

Provides oversight for the Protective Operations Unit (POU) which is responsible for developing and ensuring effective efficient delivery of facility personnel security and safety for the Director of the BOP and when necessary Bureau Executive staff while engaged in an official capacity.

Responsible for drafting correspondence to include memos and letters; routing correspondence for signatures; receiving and logging branch-wide date sensitive correspondence; retrieving controlled and non-controlled correspondence from multiple physical locations and data-based systems monitoring information received in the group mailboxes and forwarding email to the appropriate staff for response.

Requirements

Conditions of employment

Career Transition Programs (CTAP or ICTAP) : These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

1. Meet CTAP or ICTAP eligibility criteria;
2. Be rated well-qualified for the position scoring at least half of the total possible points for the vacancy KSAs or competencies; and
3. Submit the appropriate documentation to support your CTAP eligibility:
   • A copy of the agency notice (i.e. separation notice or agency RIF letter)
   • Most recent performance appraisal and
   • Most recent SF-50 showing current/former position grade promotion potential and duty location.
   • See USAJOBS Career Transition Programs for more information.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race color religion sex pregnancy national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor. More information can be found here: U.S Department of Justice - Equal Employment Opportunity Policy

Key Requirements:

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Qualifications

To be considered for the position you must meet the following qualification requirements.

Education:

As a general rule education is not creditable above GS-5 for most positions covered by this standard; however graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

• Experience administering Time and Attendance (T&A) operations for multiple employees utilizing an electronic payroll system.
• Experience maintaining office calendars.
• Experience managing correspondence tracking systems for time-sensitive materials requiring executive-level review and signatures while maintaining suspense dates for correspondence training requirements audits contracts and procurement activities.
• Experience coordinating travel arrangements (i.e. hotel accommodations) training events (i.e. prepared attendee lists distributed training announcements) and meetings for staff across multiple duty stations.
• Experience serving as a credit card holder and purchase coordinator processing procurement requests and tracking supplies and office equipment expenditures.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

ONLY if education is a requirement/substitution for specialized experience applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name Student Name Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria Click Here.

Foreign Education: For information regarding foreign education requirements please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

Additional information

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview urinalysis physical and background investigation.

All applicants are subject to and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

Additional selections may be made if vacancies occur within the life of the certificate.

Current Federal Law Enforcement Employees:

This is a non-law enforcement clerical or administrative support position (one-grade interval). Individuals selected for these positions will lose law enforcement coverage and will need to return to a position with primary law enforcement coverage to regain coverage.

For non-law enforcement positions the Fair Chance Act prohibits specific inquiries concerning an applicants criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint or any other information to the agency within 30 calendar days of the date of alleged non-compliance by contacting the EEO Office in the Central Office at

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire CompetencyBased Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. ( should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC

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