Census Secretary

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Census Secretary- 52 weeks position Function: The Secretary-Special Education Department is responsible for all secretarial work required by the Chief Operating Officer and/ or Special Education Director Duties and Responsibilities: Responsible for maintaining the Special Education Census information for the RI Department of Education and running reports as needed. Attends RIDE training required to maintain the census. Maintains evaluation team logs on all elementary schools and prepares folders/paperwork for case managers for team meetings. Responsible for supplying or copying all necessary forms for the Special Education Department. Assisting case managers and other service providers requiring student information from Special Education files. Processes releases to doctors, parents, and agencies whenever necessary. Processes all Spanish and independent evaluations for elementary and secondary schools. Mails out authorization forms processed through team meetings, requesting information from doctors, agencies, etc. Files all Special Education information in individual files for all elementary and secondary students. Responsible for the annual purging and shredding of student records as directed. Covers for the Special Education Secretary when needed. Registers Elementary students with IEPs and new students to the district. (Central Registration) Works the following schedule: Eight (8) hours dailyAssists with data department tasks as necessary.Assists with digitization of record keeping process.Assumes other general duties as may be assigned by the Chief Operating Officer or the Director of Special Education. Qualifications: Minimum High School graduate. At least five (5) years of responsible secretarial experience or two (2) years of business school plus three (3) years of successful secretarial experience. Through knowledge of grammar, spelling and business correspondence. Must demonstrate neatness in appearance and work. A high degree of patience, tact and confidentiality in dealing with the general public, parents, teachers, administrators and others. Must perform computer and typing work requiring the exercise of some independent judgment, involving a degree of final responsibility. Demonstrate proficiency with computer technology and software applications, especially Microsoft Office. Will be required to take tests to measure general secretarial skills and knowledge of office procedures. Evaluation: Performance on this job will be evaluated the first ninety (90) working days in accordance with the provisions of the School Committees policy on evaluation of non-certified personnel. Upon completion of the probationary period of ninety (90) working days, annual evaluations will be conducted. Current employees will be granted a 15-day trial period as per the collective bargaining agreement.