Office Manager

Job Description

Job Description

Office Manager

Location: Florence, KY
Schedule: Monday–Friday, 8:30 AM–4:30/5:00 PM
Employment Type: Full-Time

About the Position

We are a small, established construction company looking for a dependable and organized  Office Manager to oversee the day-to-day administrative and financial operations of our office. This is a hands-on position that plays an important role in keeping our office, field operations, and accounting processes running smoothly.

The ideal candidate is detail-oriented, comfortable working independently, and has experience with construction accounting or a similar business environment. Experience with  ComputerEase (or a comparable construction accounting software program) is strongly preferred.

Key Responsibilities

Accounting & Financial Administration

• Manage  Accounts Payable , including preparation of subcontractor checks
• Manage  Accounts Receivable and customer billings
• Maintain and process  General Ledger activities
• Track and maintain computerized job and inventory records
• Process employee timesheets and learn to assist with  payroll
• Assist with  month-end, quarter-end, and year-end accounting and tax activities
• Assist with preparation of  W-2s and year-end financial documentation
• Prepare reports and supporting documentation for the company's accountants at year-end

Employee & Benefits Administration

• Administer healthcare benefits for approximately 17 employees
• Maintain accurate employee records and related documentation
• Assist with timesheet and payroll processes

Construction & Job Administration

• Set up new jobs in the accounting system
• Assist with executing and maintaining new contracts
• Maintain documentation for construction projects, including  prevailing wage jobs
• Maintain job-related records and information in ComputerEase or similar software

Office & Field Support

• Order and maintain office supplies
• Order field and safety supplies, including hard hats, first-aid supplies, and materials for job gang boxes
• Provide general administrative support to ensure the office and field teams have what they need to operate efficiently

Qualifications

• Previous experience in  office management, accounting, bookkeeping, or construction administration
• Experience with  ComputerEase or a similar construction accounting/job management software program strongly preferred
• Knowledge of Accounts Payable, Accounts Receivable, billing, and General Ledger processes
• Strong attention to detail and organizational skills
• Ability to manage multiple responsibilities and deadlines
• Comfortable handling confidential employee and financial information
• Strong computer skills and willingness to learn new software and processes
• Ability to work independently while communicating effectively with company leadership, employees, accountants, and field personnel
• Construction industry experience is a plus, particularly experience with contracts or prevailing wage projects

What We're Looking For

We're looking for someone who takes pride in keeping things organized and running smoothly. Because we're a small company, this role is an important part of the team, and the right person will have the opportunity to take ownership of a wide variety of office, accounting, and administrative responsibilities.

If you are dependable, detail-oriented, and enjoy being the person who keeps the details under control, we'd like to hear from you.

Schedule: Monday–Friday, 8:30 AM–4:30/5:00 PM

\nCompany Description

We are a commercial drywall subcontractor performing rough carpentry, metal framing, insulation, installation of doors/hardware, drywall, and acoustical ceilings.

Company Description

We are a commercial drywall subcontractor performing rough carpentry, metal framing, insulation, installation of doors/hardware, drywall, and acoustical ceilings.