Administrative Assistant

Position Summary

The Administrative Assistant supports daily laboratory operations through management of pharmaceutical product intake, inventory control, laboratory supply procurement, and facility organization. This role ensures accurate documentation, efficient material flow, and maintenance of a clean, compliant, and organized laboratory environment.

Responsibilities

? Receive, inspect, document, and organize incoming pharmaceutical products and laboratory samples

? Monitor inventory levels of laboratory supplies, consumables, reagents, etc.

? Execute vendor orders and track supply deliveries

? Communicate with lab team about expected products and client packages

? Follow established SOPs

? Support general lab housekeeping and compliance

? Document activities in accordance with ISO/IEC 17025:2017 requirements

*All other duties as assigned

Qualifications

? Associates degree

? Experience working in a regulated laboratory, pharmaceutical, biotechnology, healthcare, or manufacturing environment preferred

? Strong attention to detail and documentation accuracy

? Ability to follow instructions and work collaboratively

? Excellent organizational, communication, and time-management skills

? Familiarity with laboratory safety practices

Work Environment:

? This position is full-time on-site in New Haven, CT

? Ability to lift and move laboratory supplies, packages, and inventory items up to 40 pounds