Elementary School Secretary-12 Months

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
6/30/2026

Location:
Prendergast School

Date Available:
Immediately

Closing Date:
Until Filled


Job Title: Elementary School Secretary-12 Month Position
Job Location: Prendergast Elementary
Reports to: School Administrators


POSITION OVERVIEW
Under the general supervision of the School Administration serves as building level secretary, organizes coordinates, schedules, and performs a wide variety of clerical, secretarial, recordkeeping, and other office functions. Answers public inquiries, coordinates communication between district and school personnel, parents, students, and the general public.


ESSENTIAL FUNCTIONS

• Coordinate, schedule, and perform a wide variety of clerical and secretarial office functions related to administration of diverse programs and operations.
• Prioritize and schedule work and assignments to assure successful completion within established timelines.
• Act as receptionist, greet visitors and answer telephones in a pleasant and professional manner, communicate effectively in routine, sensitive, and confidential matters.
• Monitor absences and coordinate daily substitutes for teachers and staff and maintain attendance reports, individual staff calendars, and weekly attendance reports for Central Office.
• Provide administrative support to the Principal and Assistant Principal; make, schedule, and arrange appointments, manage calendars, independently compose letters, memoranda, and other documents as directed.
• Create forms, compile and organize data and information necessary for the efficient operation of the office and completion of district, state, and federal reports.
• Serves as contact and reference source for staff, students, parents, and the public.
• Operates a personal computer/device utilizing Word, Excel, Publisher, PowerSchool, Frontline, Infinite Visions, and other programs, as required.
• Performs special assignments, studies, routine administrative functions and other related duties as assigned by the building principal or designee.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to establish and maintain effective working relationships with school personnel, parents, students, and the public; working collaboratively as a team member.
• Considerable knowledge of office management and standard operating procedures.
• Highly developed ability to plan, organize and coordinate work.
• Ability to type and operate a personal computer and learn new software applications.
• Ability to meet and deal professionally with school officials, Board of Education members, employees, students, staff, parents and the public.

REQUIRED EQUIPMENT OPERATION
Operates standard office equipment, as required, including, but not limited to a personal computer for Microsoft Office, G Suite (Google) PowerSchool, Frontline, and Infinite Visions databases, report writing, word processing and spreadsheets; copy machine, calculator, fax machine, telephone, printer, adding machine, laminating machine, postage machine, intercom, and other standard office equipment.


REQUIRED PHYSICAL EFFORT
Must be able to sit at a desk at an assigned location and work continuously for extended periods of time, utilizing assigned office equipment; files letters, correspondence, reports, etc. Must be able to lift/move 15 pounds.


REQUIRED QUALIFICATIONS

• Graduation from high school and a minimum of 3 years of successful service in an office environment, school setting preferred.
• A Bachelor's and/or an Associate's degree will be given added consideration. The Board reserves the right to consider a combination of education and experience that it, in its sole discretion, considers substantially equivalent to education alone.
• Excellent computer skills with proficiency in Microsoft Office and Google Suite.

COMPENSATION
Pursuant to the contract between the AFT Secretaries-Nurses and the Ansonia Board of Education. Class II Secretary- Bargaining Agreement is posted on the Ansonia Board of Education Website.

This is a 12 month position and the hours for this position are: TBD
Ansonia Public Schools is an Equal Opportunity Employer