Oxford High School: Administrative Assistant (12-month)

Job Description Primary Function Acts as administrative assistant to the Building Principal. This position requires initiative, the ability to work independently and collaboratively, and analytical thinking. The position relies heavily on organizational skills, effective communication, and a desire to be part of a school team. Key Responsibilities Secretarial support including managing calendar, scheduling meetings, clerical work, data entry, and communication systems management. Front office management including providing assistance to visitors, students, and staff in person, via phone, and email; maintaining and organizing office supplies; coordinating with outside organizations that use our facilities; maintaining employee absence system and assisting building administration with coverage. Assisting with school budget and maintaining fiscal records, including preparing and submitting requisitions, making deposits (if necessary), and maintaining bank records. Maintaining building and department inventory records and supply orders; preparing requisitions, checking in merchandise, arranging purchase order payment; preparing budget and purchasing reports for administration and department heads as needed. Registering new students ensuring all appropriate paperwork has been submitted. Assisting administration in maintaining master building schedule, class counts and lists, classroom supply lists and other scheduling/demographic information in PowerSchool. Maintaining student records, handling records requests, and assisting with school, district, and state reporting as appropriate. Undertaking special projects at the request of the school administrator that may require initiative in the identification, research and collection of data, and presentation of data. Working effectively with faculty, parents, and students in a professional manner. Being able to work independently and act as a self‑starter. Possessing multi‑tasking skills and adjusting schedule as needs dictate. Performing other duties as assigned by administration. Proficient in the Following Computer literate (Google Apps, PowerSchool, and Infinite Visions experience preferred). Minimum Qualifications Associates Degree preferred. Background in a school setting is preferred. Note: This job description is a guideline and is subject to change based on organizational needs. The incumbent may be required to perform additional tasks or duties as needed. Salary per Collective Bargaining Agreement Collective Bargaining Unit #J-18808-Ljbffr