Legal Secretary

Job Description

Job Description

Legal Secretary #4129, #4132

Lawyer Regulation | Fort Lauderdale

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education: High School Diploma (or its equivalency).

Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities:

-Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)

-Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.

-Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.

-Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.

-Answers telephone and makes case notes in the case management system regarding call.

-Receives and scans incoming mail into case management system. Prepares outgoing mail.

-Handles public record requests in GovQA.

-Prepares bar counsels’ travel requests and expense reports.

-Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).

Knowledge:

- Correct spelling, punctuation and grammar

- Standard business formats and styles

- Adobe Acrobat

- Legal terminology

- Style and format of legal pleadings

- Office procedures and practices

-Computers, printers, facsimile machines, copiers, scanners and postage meter.

Skills:

- MS Word

- MS Office (Outlook, Word and Excel)

- Use of personal computer

- Basic arithmetic

Abilities:

- Type sixty (60) correct words per minute

- Learn and work with various databases

- Pay attention to detail

- Type letters, memoranda and pleadings in correct format

- Create ADA compliant forms and documents using Adobe

- Organize and prioritize work

- Communicate effectively and professionally, both verbally and in writing

- Handle multiple tasks

- Operate well under pressure and in a team atmosphere

- Tactfully manage difficult situations

- Demonstrate initiative in group projects and individual settings

-Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer

-Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.