Executive Secretary I (37.5 hours)

Probationary Executive Secretary I

ASSIGNMENT: Niskayuna High School; Physical Education Department; 12 months per year; 37.5 hours per week.

GENERAL INFORMATION: This position involves responsibility for performing a variety of complex and confidential secretarial duties for a department head. An incumbent in this position is responsible for typing letters, reports and other confidential materials, and relieving the department head of administrative details by arranging conferences and contacts. The work involves frequent exercise of independent judgment in giving out information regarding departmental policies and practices and in planning the routine of an office. This class differs from that of other clerical positions by virtue of broader project responsibilities. General supervision is received from the department head with leeway allowed for the exercise of independent judgment in carrying out details of the work. General supervision may be exercised over a variety of clerical employees. The incumbent does related work as required.

The position of Executive Secretary I is a competitive Schenectady County Civil Service position. Candidates must meet Civil Service requirements for appointment.

TYPICAL WORK ACTIVITIES:

• Screens telephone calls to the department head and responds to appropriate inquiries;
• Relieves department head of office details by making appointments, receiving calls and referring them to the proper persons;
• Answers requests for administrative information and prepares office reports;
• Opens, reviews, sorts and distributes the mail in accordance with staff assignments;
• Organizes and coordinates the administrative action in the department, including handling incoming correspondence and drafting responses, and researching background information;
• Designs and maintains correspondence files;
• Schedules meetings and maintains department head's calendar;
• May operate word processing equipment in the performance of daily tasks;
• May supervise and assign work to subordinate clerical employees;
• Performs a variety of related duties as required.