Billing Specialist

Vedder's Chicago office is looking for two Billing Specialists. The Billing Specialist supports a portfolio of shareholders through their monthly billing cycles. In addition to ensuring client invoices are issued accurately and timely, this position works closely with shareholders, department managers, accounting team and clients to deliver superior service, updating rates, split billing credit allocation, WIP follow up, solve problems, provide critical information and drive process improvement. Responsibilities Review and bill attorney hours and disbursements to clients Review and edit proformas in response to attorney and secretary requests Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA Process write-offs following Firm policy Execute complex bills in a timely manner Understand and update rates and split billing credit allocation into the 3E System; understand Multipayor, and Electronic Billing Effectively interact and communicate with attorneys, secretaries, and clients Ensure that billing cycles are handled efficiently and accurately Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues Create billing reports and spreadsheets for analyses as required; identify and generate billing reports Organize and maintain billing files May assist in preparing documentation for exhibits in court Perform special projects as assigned Prioritize and multi‑task in a fast paced environment Handle confidential information in a discreet, professional manner Maintain strong attention to detail Meet deadlines and use time efficiently Show good common sense and sound judgment Work independently; overtime possible during firm fiscal and calendar year end; self‑starter Strong verbal and written communication skills and excellent organizational skills Collaborate as an effective team member and display initiative Working knowledge of AR processes Identify opportunities for improvement and proactively work with shareholders and management to implement improved processes Monitor new processes and workflows to ensure effectiveness Qualifications & Required Experience Minimum 3 years billing experience in a law firm environment Proficiency in billing software (e.g., Elite, 3E) and Microsoft Office Ability to work under pressure to meet strict deadlines Good analytical and problem‑solving skills, and understanding of accounting best practices Knowledge of E‑Billing Hub and different E‑Billing Platforms Computer Skills Elite/3E accounting software experience is preferred Proficient with MS Word and Excel Compensation Range: $70,000/yr to $82,000/yr Benefits Competitive salary commensurate with skills and experience Discretionary annual bonus program Discretionary profit sharing and 401(k) matching Comprehensive health, dental, and vision plans; optional health savings and flexible spending accounts; firm‑paid life and disability benefits; wellness programs Competitive time‑off package including vacation days, paid holidays, sick time and personal days Opportunities for continuous learning and career growth through firm‑provided training programs Employee recognition programs (anniversary and Vedder Praise Programs) Hybrid work model and family‑friendly policies Employee discount program, pre‑tax commuter benefits, backup child & elder care, Employee Assistance Program (EAP), fitness center discounts and more Join Vedder and be part of a team that values hard work and dedication! Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state or local law. We participate in E‑verify. #J-18808-Ljbffr