Executive Secretary II (6165)

Executive Secretary II

Salary Range $22.00 - $23.00 Hourly Position Type Full Time Regular Category Admin Support

About This Opportunity:

This position is responsible for:

Manages and oversees the administrative functions of the Program and Women's Ministry and Personnel and Property's departments to ensure effective and timely workflow processes.

Key Responsibilities:

• Manages and oversees the administrative functions of the office(s) to ensure effective and timely workflow processes.
• Manages all modes of communication into and out of the office(s); handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the supervisors.
• Manages calendar for divisional events, invitations, conferences, meetings, visits, etc. requiring participation of or input from the supervisors.
• Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, seminars, and special meetings.
• Handles the administrative functions of the annual Divisional Program Review and employee events, i.e. setting tables, ironing tablecloths, assisting in preparing and/or setting out food, etc.

Physical Abilities:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to key information into a computer.
• Ability to sort and file documents alphabetically and numerically.

Working Conditions:

• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Work is typically performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

What We Are Looking For In You:

• Associate's degree in Business, Finance, or related field,
• and
• four years progressively responsible experience performing administrative work in a general office, with at least two years working at the executive level,
• or
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

License & Certifications :

• Valid state driver's license

Equal Opportunity Employer: Veterans | Disabled