Accounts Payable Specialist

Job Title

This position processes and pays vendor invoices and maintains vendor files.

Essential Job Functions

• Obtain proper documentation for vendor files: new vendor form, W-9, and are Valenz compliant
• Compare and ensure accuracy of invoices to purchase orders in terms of pricing, terms of payment and other changes
• Ensure purchase orders and invoices have proper approvals
• Ensure invoices are coded to proper account, including allocations
• Ensure all invoices have been processed for month-end close timely and accurately
• Balance accounts payable general ledger account to accounts payable aging monthly
• Balance inventory control payable general ledger account to inventory control payable aging monthly
• Review open invoices to ensure the receipt of purchase orders and the recording of the associated liabilities timely
• Process invoices for payments according to terms of payment
• Responsible for weekly check run and recording cash disbursements in checkbooks
• Ensure proper internal controls to avoid duplicate payments
• Responsible for the filing of paid invoices timely and accurately
• Process credit card statements and obtain proper receipts and documentation
• Ensure advances/prepayments are returned and recorded according to policy
• Resolve outstanding checks timely
• Follow Accounts Payable Policies and Procedures and ensure compliance
• All other duties as assigned

Required Academic and Experience Requirements

• Associates Degree in Accounting or a minimum of 2 years related experience
• Ability to use financial accounting software (excel spreadsheets, computerized Accounts Payable system)
• Ability to communicate effectively, both orally and in writing
• Ability to work independently
• Ability to handle multiple assignments and consistently meet deadlines
• Must be at least 18 years of age
• Must meet applicable Vehicle Operator Requirements

Preferred Academic and Experience Requirements

• Bachelor's Degree in Accounting
• Minimum of 5 years related experience

CDS Life Transitions is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.