Administrative Assistant

Be the Driving Force Behind an Exceptional Candidate Experience – Join a Leader in Aviation as an Administrative Assistant / Talent Acquisition Coordinator

Location: Remote

Job Type: Full-Time Consultant (12-Month Assignment)

Schedule: Monday–Friday | 1st Shift | 7:30 AM – 4:30 PM

Pay Rate: $27.11 per Hour

Help Build the Future of Aviation Talent

PDS Tech Commercial is partnering with a leading organization in the aviation industry to find a highly organized and detail-oriented Administrative Assistant / Talent Acquisition Coordinator . This is an exciting opportunity to play a critical role in the hiring process by supporting recruitment operations and ensuring candidates receive a seamless, professional experience from interview scheduling through onboarding activities.

If you excel at coordination, thrive in a fast-paced environment, and enjoy being the behind-the-scenes force that keeps complex processes running smoothly, this role is for you.

What You'll Do

As a key member of the Talent Acquisition team, you'll provide administrative and operational support that helps attract top talent to a world-class aviation organization.

Day-to-Day Responsibilities

• Coordinate and schedule interviews across multiple time zones for candidates, hiring managers, recruiters, and interview panels

• Manage complex calendars, including executive, panel, and high-volume interview scheduling

• Serve as a primary point of contact for candidates throughout the interview process

• Provide timely communication, interview instructions, and status updates to candidates

• Arrange candidate travel, including flights, hotel accommodations, and transportation

• Process and track candidate expense reimbursements in accordance with company guidelines

• Prepare and distribute interview schedules, candidate packets, evaluation forms, and related materials

• Maintain accurate candidate information and status updates within applicant tracking systems (ATS)

• Support recruiting operations by tracking scheduling metrics and coordination activities

• Identify opportunities to improve hiring processes, workflows, and candidate experiences

• Assist with additional Talent Acquisition and administrative support functions as business needs evolve

• Ensure recruiting activities comply with applicable employment laws, OFCCP requirements, and EEOC guidelines

Required Qualifications

• High School Diploma or equivalent with 8+ years of relevant experience , or

• Bachelor's Degree with 4+ years of relevant experience

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• Exceptional attention to detail and time management abilities

• Excellent written and verbal communication skills

• Ability to work independently in a remote environment while supporting a high-volume team

Preferred Qualifications

• 1-2 years of Talent Acquisition coordination, administrative assistant, recruiting support, or heavy calendaring experience

• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, and Excel

• Experience scheduling meetings and coordinating activities across multiple stakeholders and time zones

• Experience using Workday or other Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS)

• Previous experience supporting recruiting, HR, or talent acquisition functions

Why Join Us?

At PDS Tech Commercial, we connect talented professionals with opportunities that make a difference. When you join this team, you'll have the chance to support hiring initiatives that contribute to the advancement of a globally recognized aviation organization.

What Makes This Opportunity Stand Out?

• 100% remote work environment

• Competitive pay at $27.11 per hour

• Stable, full-time schedule with consistent daytime hours

• Opportunity to work with a respected leader in the aviation industry

• Collaborative and supportive team culture

• Valuable experience within a fast-paced Talent Acquisition organization

• A role where your organization, communication, and coordination skills have a direct impact on business success

Every interview you schedule, every candidate you support, and every process you streamline helps connect talented professionals with careers that shape the future of aviation.

Apply Today

Ready to put your organizational expertise to work with an industry-leading aviation organization?

Apply now and join PDS Tech Commercial as an Administrative Assistant / Talent Acquisition Coordinator, where your attention to detail and passion for delivering exceptional experiences can make a lasting impact.

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.

Pay Details: $27.11 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.