Executive Assistant

Job Description

The Executive Assistant is responsible for managing the supervisor's calendar and independently schedule appointments. Develops reports, presentation, compiles, researches and tabulates data. Screens incoming calls and correspondence. Prepares memorandums outlining and explaining administrative procedures. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling budget Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries. Orders and maintains supplies and arrange for equipment maintenance.

All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation's policies, procedures, guidelines, contractual commitments, and governmental regulations.

• Manages supervisor's calendar and independently schedules appointments.
• Resolves moderately complex issues in absence of manager and can answer and interpret company policies and procedures.
• Develops reports and presentations.
• Compiles, researches, and tabulates data and may perform some analysis.
• Screens incoming calls and correspondence and respond independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
• Arranges programs, events, or conferences by arranging facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget.
• Directs preparation of records such as agenda, notices, and minutes for corporate meetings.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
• Orders and maintains supplies and arranges for equipment maintenance.
• Perform related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience :

• 3-5 years' prior experience in advanced secretarial/administrative positions
• Ability to prioritize and develop procedures for completing work.
• Must have strong writing composition skills.
• Must have demonstrated ability to perform tasks under own initiative.
• Ability to work on various assignments simultaneously.
• Strong Interpersonal skills withing all levels of the organization.
• Ability to navigate within automated systems and proficiency in Outlook, Word and Excel

Education :
Associate degree in business administration, communications, or related field is preferred.

About Us

VITAS® Healthcare is the nation's leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you'll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.

All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard-find your purpose at VITAS today.


Benefits Include:


- Competitive compensation
- Health, dental, vision, life and disability insurance
- Pre-tax healthcare and dependent care flexible spending accounts
- Life insurance
- 401(k) plan with numerous investment options and generous company match
- Cancer and/or critical illness benefit
- Tuition Reimbursement
- Paid Time Off
- Employee Assistance Program
- Legal Insurance
- Roadside Assistance
- Affinity Program


Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.


Choose a Career with VITAS