Executive Assistant

Genuine McCarthy Enterprises, Inc. (GME) is the parent company providing enterprise-wide leadership, corporate governance, and strategic oversight for its subsidiaries. In addition, Genuine serves as the plan sponsor for its comprehensive benefits programs and is responsible for providing related support services. A cornerstone of its approach is fostering a culture of employee ownership, and this is reinforced through transparent annual reporting, which has the goal of keeping employee-owners informed and engaged. How do GME partners define our culture? We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity. We are Employee Owned: We are personally invested in building the things people need in our communities. We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment. We are Builders: We respect the work we do and everyone who helps make it happen safely.

RESPONSIBILITIES

Serve as a strategic partner to executives by managing up, anticipating needs, and increasing their effectiveness, focus, and efficiency. Manage executive email, tasks, and priorities with sound judgment, helping organize competing demands and drive timely follow-through while exercising discretion in triaging issues and escalating appropriately. Serve as a trusted extension of executives by facilitating communication, supporting client and stakeholder relationships, and helping align teams to execute department and company strategies. Draft key internal and external communications with executive intention, voice, and professionalism. Prepare business correspondence, presentations, agendas, briefing materials, summaries, and confidential materials with accuracy, polish, and discretion. Provide accurate, thoughtful, and timely management of complex executive calendars. Partner with executives on upcoming meetings, events, and priorities to develop action plans, communications strategies, and ensure preparedness. Minimize last-minute changes and downstream impacts while maximizing productivity, readiness, and alignment. Make strategic tradeoff decisions related to scheduling, timing, and competing priorities. Coordinate complex travel, lodging, and logistics with a high degree of accuracy, foresight, and responsiveness. Prepare, reconcile, and process expense reports accurately and in a timely manner. Anticipate travel-related issues and proactively adjust plans while keeping key stakeholders informed. Ensure executives are consistently organized, informed, and prepared to lead effectively. Communicate new information, status updates, key decisions, and outcomes in a timely and professional manner. Manage electronic files, communication tools, and key materials to ensure information, tasks, notes, and documents are organized, accessible, and actionable. Research, track, and maintain information that supports executive decision-making, planning, and follow-through. Lead the project management of meetings, tasks, events, and initiatives to drive successful outcomes. Drive thorough planning, disciplined execution, and thoughtful communication across meetings, events, and initiatives. Events include but are not limited to meetings, lunch/dinners, interviews, video and phone conferences, seminars, special events, fundraisers, and team building activities. Independently manage timelines, logistics, stakeholder communication, and follow-up to ensure high-quality execution. Collaborate with the administrative support team to delegate work effectively, optimize resources, and strengthen overall team efficiency. Partner with the administrative team to support office operations, execute events and initiative rollouts, and provide dependable backup coverage as needed. Provide support on day-to-day tasks, projects, and other needs as they arise.

QUALIFICATIONS

7+ years of Executive Assistant experience in a 500+ employee company, including at least 3 years supporting vice president level or above in a highly visible, relationship-driven environment. Strong time management and organizational skills, with the ability to support multiple executives, balance competing priorities in a fast-paced environment, and consistently meet critical deadlines. Proven experience in meeting and event planning, execution, and complex travel coordination. Excellent written and verbal communication skills, including active listening, accurate note-taking, professional correspondence, and thorough follow-through, with demonstrated ability to maintain the highest levels of confidentiality and discretion. Proven project management experience, with a flexible, resourceful, and proactive approach to managing diverse responsibilities. Strong big-picture thinking with the ability to connect relationships between information, people, and events while maintaining exceptional attention to detail. Excellent analytical and research skills, with the ability to proactively anticipate needs, identify issues, and drive strategic, solution-oriented decision-making. Strong interpersonal skills with the ability to build trust, foster relationships, and support high-performing executive partnerships with integrity, emotional intelligence, and situational awareness. Demonstrated executive presence, diplomacy, and sound judgment, with the ability to work effectively with senior leaders, peers, and external stakeholders and remain calm, composed, and solutions-oriented under pressure while representing leadership with credibility. High proficiency in Microsoft Outlook for calendaring, with strong skills in Word, Excel, SharePoint, Teams, OneNote, and PowerPoint; experience with AI tools is a plus, particularly tools that support drafting, summarization, research, and workflow efficiency. Flexibility to work non-traditional hours as needed. Commitment to upholding and embodying McCarthy’s core values in daily responsibilities, interactions, and team collaboration. Genuine McCarthy Enterprises is proud to be an equal opportunity employer, including disability and protected veteran status. #J-18808-Ljbffr Genuine McCarthy Enterprises