Dealership Admin Assistant

Dealership: L0652 Iowa Finance Center Dealership Admin Assistant The Dealership Admin performs a variety of administrative tasks for the purpose of supporting financial processing and control efforts. This role reports to the Business Manager. Logistics In-person at dealership Monday- Friday 8:30 am - 5pm Pay $17-$19/hr Responsibilities Provide administrative support to the dealership office, managers, and accounting team Maintain organized filing systems (deal jackets, contracts, inventory records, etc.) Handle basic customer service issues and escalate when needed Checks in Titles – Receives (in Mail), documents receipt in internal data warehouse, distributes title documentation Review deal jackets for accuracy, ensuring all paperwork (contracts, financing, DMV docs) is complete Perform data entry for vehicle sales, service tickets, and customer information Assist with scheduling (meetings, interviews, service appointments) Assists with preparation of paperwork of sales transactions Routes invoices for processing Help with accounts payable/receivable tasks (invoicing, receipts, basic reconciliations) Other projects as assigned Skills and Qualifications Sense of urgency Excellent communication Strong attention to detail (critical for deals and DMV work) Time Management Ability to prioritize work General familiarity with using office equipment General familiarity with using MS Office Suite General knowledge of using computers Prior office experience preferred, but not required Competencies Does the right thing, takes action and adapts to change Self-motivates, believes in accountability, focuses on results, makes plans and follows through Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results Thrives on a team, stays positive, lives our values We offer a comprehensive benefits package designed to support you and your family, including: Pay range $14.40 - $21.65 Medical, Dental and Vision Plans Paid Holidays & PTO Short and Long-Term Disability Paid Life Insurance 401(k) Retirement Plan Employee Stock Purchase Plan Lithia Learning Center Vehicle Purchase Discounts Wellness Programs Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.* Up to 1/3 of time: standing, walking, lifting up to 25 pounds Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing *Reasonable accommodations may be made to enable individuals to perform the essential functions. High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. NOTE: This is not necessarily an exhaustive list of responsibilities, skills, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed. At Lithia & Driveway, we stand by our mission of Growth Powered by People, as we build a workplace that ignites ideas and opportunities to Earn Customers for Life. Our focus is on making the customer experience better; as we aim to meet our customers’ needs whether in person, online or a combination of both. Lithia & Driveway is the largest automotive retailer in North America and listed on the Fortune 500 (NYSE: LAD). Drive your career forward with roles in Sales, Finance, Service, Technology and Corporate. With thousands of vehicles and hundreds of locations, the career possibilities are endless. Join us as we accelerate towards growth in automotive and beyond!