Executive Assistant

Job Summary The Executive Assistant to the Vice President for Student Affairs provides advanced, confidential executive-level administrative and project support to the Vice President and to the Division of Student Affairs team. The Executive Assistant oversees and coordinates the day-to-day activities of the division office and serves as the principal point of contact and liaison with internal and external constituencies. This individual is expected to play a key role in fostering a positive work environment with continuous improvement and first-class customer service. This position is also designated as Campus Security Authority (CSA) and is responsible for reporting crimes and other incidents to the Clery Act Compliance Officer for inclusion in the Annual Campus Security Report in accordance with federal and university policy. Responsibilities Serve as a member of the leadership team and a central source of communication to the division, college community, and external constituents. Provide support to the Vice President in a wide variety of areas to meet deadlines; prepare and maintain schedules, travel documents and related forms; coordinate assignments and reporting; serve as the liaison to facilitate daily operations of the division and the Vice President; maintain all records and correspondence in support of the offices; function as a liaison between the Vice President and external contacts by utilizing good judgment in determining when to act independently and when to refer matters for further attention. Monitor and follow the progress of projects, action items, and strategies throughout the division; prepares and independently composes communications and documents for the Vice President. Manage the division budget and budget related transaction including purchases, supplies, check requisitions and travel and expense reimbursements; oversee reconciliation and completeness of supporting documentation; maintain a P-Card. Manage the logistics and records of the Mandatory Student Fee Committee and the annual Mandatory Student Fees review process. Research and analyze information and assist leadership in preparing reports, presentations, publications and supporting materials. Secure and maintain confidential information and act as a liaison between the division and internal and external stakeholders; coordinate employment related actions for the division utilizing talent management, manager self-services and performance systems; interface with division leadership and Human Resources throughout the selection process; manage support for new hires including onboarding, equipment configuration and security access. Manage the division’s administrative support professionals working group and division website; hire and supervise student workers. Plan, survey, design, execute, and evaluate events and educational activities. Performs other duties as assigned. Required Qualifications 4 Year / Bachelor's Degree 5+ years relevant experience Preferred Qualifications Experience in higher education Experience managing, planning, coordinating and implementing events Proposed Salary 56,800 - 71,000 per year. Knowledge, Skills, & Abilities Experience and proficiency in a variety of Windows based computer programs including MS Outlook, Word, Excel and PowerPoint. Ability to learn college operational, Human Resource, and budget related systems. Ability to understand issues, research and problem solve. Ability to prioritize workflow and to direct the work of assistants and students. Ability to promote process improvements to create institutional efficiencies. Ability to interact effectively with constituents at all levels. Ability to independently manage multiple and competing priorities while meeting deadlines. Ability to maintain confidential and sensitive issues using judgment, discretion, and diplomacy. Skills in interpersonal communications and relationship building. Skills in verbal and written communications. Skills in organizational and time management. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. The College hires, trains, and promotes individuals without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status, in accordance with applicable state and federal law. Background Check Position of Trust + Education & PCARD Credit Check Conditions of Employment Hiring requires proof of eligibility to work in the United States and completion of a background check including a criminal background investigation. The background check may also include a credit check. Applicants may be subject to a pre-employment drug test. #J-18808-Ljbffr