Executive Administrative Assistant

Job Title: Executive Assistant / Office Administrator

Location: Parsippany, NJ (Onsite - 5 days per week)

Type: Full-Time (Contract-to-Hire Opportunity)

Overview

Tiger Advisory, a boutique management consulting firm specializing in Data, Compliance, Security, and Transformation, is seeking a highly organized and proactive Executive Assistant / Office Administrator to support our leadership team and ensure smooth day-to-day office operations. This role is ideal for someone with 2–5 years of administrative or executive support experience , looking to grow in a fast-paced, entrepreneurial environment.

As a key member of the team, you’ll manage calendars, coordinate meetings and travel, support special projects, and help keep the office running efficiently. You’ll be onsite 3 days per week in our Parsippany, NJ office, with the opportunity to become a long-term member of our growing team.

Key Responsibilities

Executive Support

• Manage calendars for the Managing Partner, including scheduling meetings and handling logistics.
• Organize and prioritize incoming emails, calls, and meeting requests to ensure timely follow-up.
• Take meeting notes, track action items, and prepare summaries as needed.

Office Administration

• Serve as the primary point of contact for onsite office needs (supplies, mail, vendor coordination, etc.).
• Maintain a well-organized and professional office environment.
• Support onboarding and logistics for visitors and new hires.

Project & Meeting Coordination

• Assist in coordinating internal and external meetings, including preparing agendas, presentations, and follow-ups.
• Track timelines, deliverables, and assist with light project coordination activities.
• Provide support for company events and team activities.

Travel & Expense Management

• Coordinate complex travel arrangements and itineraries for executives and project teams.
• Assist with expense reports and reimbursement processes, ensuring accuracy and timeliness.

Qualifications

• 2–5 years of experience as an Executive Assistant, Administrative Assistant, or Office Administrator.
• Bachelor’s degree preferred, but not required.
• Strong organizational skills, attention to detail, and ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Google Workspace).
• Experience in professional services, consulting, or a similar fast-paced environment is a plus.
• Comfortable working both independently and as part of a small, collaborative team.

Key Attributes

• Professionalism: Confident and polished in both written and verbal communication.
• Proactive: Anticipates needs and takes initiative to solve problems.
• Adaptable: Thrives in a dynamic, entrepreneurial environment with evolving priorities.
• Reliable: Maintains confidentiality, meets deadlines, and manages responsibilities with minimal oversight.