Administrative Assistant

Administrative Assistant - Bismarck, North Dakota

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Caleb Brett team at our Bismarck, ND facility. This is a fantastic opportunity to grow a versatile career in the Inspection and Testing business, with Intertek, a Global and Award-winning leader in the ATIC Industry!

Intertek Caleb Brett provides specialized Cargo inspection and analytical assessment services to the oil and gas, chemical and other commodities markets. With a global network of laboratories, 24/7 availability, and more than 130 years of exceptional customer service, our customers receive independent inspection and testing with industry-leading customer service.

Intertek / Caleb Brett is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

The Administrative Assistant will support the multiple-branch Caleb Brett businesses by performing a full range of administrative duties, including client billing, Microsoft office, AP / AR, administrative planning, etc. We're looking for somebody with prior experience in an administrative position.

What You'll Do:

• Ensure accurate and timely customer billing for two branches.
• Create, edit, and maintain documents, reports, spreadsheets, presentations, and forms using Microsoft Office applications.
• Perform various general office duties, including copying, mailing, filing, etc.
• Research a wide variety of information requests.
• Maintain organized electronic and hard copy filing systems in accordance with company document retention requirements.
• Assist with incident reporting, hazard observations, and follow-up documentation.
• Assist with audit preparation, regulatory documentation, and compliance recordkeeping for two branches.
• Support multi-branch financial administration, including invoicing clients, invoice tracking, expense documentation, purchase card reconciliation, following through on corporate and local bill paying, and purchase order administration, as assigned.
• Handle multiple priorities while maintaining accuracy, confidentiality, and professionalism.

Minimum Requirements & Qualifications:

• High School Diploma or GED required
• Two or more years of administrative experience
• Experience with Microsoft Office is required
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Requirements & Qualifications:

• Experience assisting management in hiring and training new employees is preferred
• Experience scheduling field staff is preferred
• Experience running operational reports is preferred

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email View email address on click.appcast.io or call View phone number on click.appcast.io (option #5) to speak with a member of the HR Department.