Associate Administrative Coordinator

Overview At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus. The Energy and Environment Directorate delivers science and technology solutions for the nation’s biggest energy and environmental challenges. Our more than 1,700 staff support the Department of Energy (DOE), delivering on key DOE mission areas including modernizing our nation’s power grid to maintain a reliable, affordable, secure, and resilient electricity delivery infrastructure; research, development, validation, and effective utilization of renewable energy and efficiency technologies that improve the affordability, reliability, resiliency, and security of the American energy system; and resolving complex issues in nuclear science, energy, and environmental management. The Earth Systems Science Division, part of the Energy and Environment Directorate, provides leadership and solutions that advance Earth system opportunities for energy systems and national security. We are a multidisciplinary division connected by a shared commitment to innovate and collaborate towards solving complex problems in the dynamic Earth system. Responsibilities This Associate Administrative Coordinator position provides administrative and office support with an emphasis on project coordination support. This role supports day-to-day operations by managing schedules, communications, and logistics, while also helping keep project work organized through tracking, reporting, and preparing required materials. The ideal candidate is detail-oriented, responsive, and comfortable coordinating across internal teams and external stakeholders. Additional responsibilities include but are not limited to: Perform administrative and office support activities to ensure smooth daily operations. Manage calendars and scheduling for meetings, working sessions, and project touchpoints. Coordinate travel and logistics as needed. Providing user support on a programmatic support email & phone line. Prepare and format documents, including word processing, meeting agendas, notes & action item logs. Organize and maintain required project documentation. Prepare presentations and materials for internal and external meetings. Coordinate timely completion and submission of all monthly, quarterly, and annual reporting. Coordinate onsite and offsite meetings for sponsors. File and maintain organized electronic records in accordance with team standards. Field and route questions from internal team members and external stakeholders; ensure timely responses or escalation. Support additional duties as assigned based on the needs of the division/directorate. Setting an example for positive working relationships with co-workers. This position is based in Richland, WA or Seattle, WA and requires an onsite presence Monday through Thursday, with Friday as required by business needs. Qualifications Minimum Qualifications: High school diploma/GED and 2 years of relevant experience in a clerical or administrative environment. Preferred Qualifications: Strong written & oral communication skills. Experience with scheduling or managing calendars. Experience supporting daily team operations using Microsoft 365 tools, including advanced use of Teams and Copilot, SharePoint, Microsoft Planner task tracking, and creating basic automated workflows in Power Automate. Ability to perform routine technical and administrative tasks such as updating shared resources, coordinating workflow processes, troubleshooting simple software issues, and helping teams streamline collaboration through Microsoft productivity tools. Additional Information This position requires the ability to obtain and maintain a federal security clearance. A security clearance background investigation includes review of your employment, education, financial, and criminal history, as well as interviews with you, your personal references, neighbors, and co-workers to determine trustworthiness, reliability, and loyalty to the United States. The investigation also examines your foreign connections, drug and alcohol use, foreign influence, and overall conduct. Requirements: U.S. Citizenship. Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B. Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the applicant selected for hire is subject to pre‑employment drug testing, and post‑employment random drug testing. In addition, applicants must be able to demonstrate non‑use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP). Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy if non‑use of illegal drugs, including marijuana, for 12 months cannot be demonstrated. Testing Designated Position This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre‑employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program. Security, Credentialing, and Eligibility Requirements As a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive12 (HSPD‑12) and Department of Energy (DOE) Order473.1A, which require new employees to obtain and maintain a HSPD‑12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. For foreign national candidates: If you have not resided in the United States for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain an favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three‑year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential. Mandatory Requirements Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a "country of risk" without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company‑funded pension plan and may enroll in our 401(k) savings plan with company match. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. Research Associates excluded. All benefits are dependent upon eligibility. Click Here For Rockstar Rewards Notice to Applicants PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job‑related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited‑term positions which have specific pay rules. As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position. Minimum Salary USD $22.60 / Hr. Maximum Salary USD $32.98 / Hr. Commitment to Excellence and Equal Employment Opportunity Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer. Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at View email address on click.appcast.io. Drug Free Workplace PNNL is committed to a drug‑free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. #J-18808-Ljbffr