Accounts Receivable Specialist

Position Summary


The Accounts Receivable Specialist is responsible for managing and processing incoming payments, maintaining accurate customer account records, and supporting the organization's cash flow operations. This role works closely with customers, internal departments, and accounting teams to ensure timely collections, resolve billing discrepancies, and maintain accurate financial records.


Key Responsibilities

• Process and post customer payments accurately and in a timely manner.
  
  
• Generate and distribute invoices, statements, and account documentation.
  
  
• Monitor customer accounts and follow up on outstanding balances.
  
  
• Research and resolve billing issues, payment discrepancies, and account inquiries.
  
  
• Maintain accurate records of customer transactions and payment histories.
  
  
• Reconcile accounts receivable balances and assist with month-end closing activities.
  
  
• Prepare aging reports and communicate collection status to management.
  
  
• Collaborate with internal departments to resolve invoicing and payment concerns.
  
  
• Ensure compliance with company policies, accounting procedures, and financial controls.
  
  
• Assist with audits and provide supporting documentation as needed.

Qualifications

• High school diploma or equivalent required.
  
  
• Previous experience in accounts receivable, billing, collections, or accounting support preferred.
  
  
• Proficiency in Microsoft Office, particularly Excel.
  
  
• Strong attention to detail and accuracy.
  
  
• Excellent organizational, communication, and problem-solving skills.
  
  
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Skills

• Knowledge of general accounting principles and accounts receivable processes.
  
  
• Experience with account reconciliations and collections.
  
  
• Strong customer service and relationship management abilities.
  
  
• Ability to analyze financial information and identify discrepancies.
  
  
• Self-motivated with the ability to work independently and as part of a team.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.